Department Codes Table

department code

Department Code

Fields on the Department Codes Table

Code (required). A code of ten characters or less with no spaces or special characters.
Description. Enter a description of thirty characters or less for the code.
Active? An active code has the Active checkbox selected, making the code available and keeping the code in effect as a valid choice. Inactivating any code can result in records with the code selected having orphaned data.

Paid Holiday Policy. If one paid holiday policy applies to this entire department, select the Paid Holiday Policy here. Otherwise, leave it blank. Paid Holiday Policy codes come from the Paid Holiday Policy Codes Table.
Overtime Policy. If one standard overtime policy applies to this entire department, select the Overtime Policy. Otherwise, leave it blank.
Rounding Policy. If one time rounding policy applies to this entire department, select the Rounding Policy. Otherwise, leave it blank. Rounding policies are typically only used to provide additional rounding information for reporting.
Location. Select this department's location in the Location field where this department is associated with one location code.
Supervisor. If one supervisor is in charge of the Department, select that supervisor in the Supervisor field, or select the default supervisor.
Week Begin Day. For a department with a defined Week Begin Day, enter the day as a number 1 through 7. This is to define employee's work week begin day when the employee is processed as a new hire.
Week Start Time. To define a default Week Start Time for a department, enter it in military format. For use with the weekly timesheet, enter a Department week start time with a blank field value or an entry of 00:00.

When a new hire is processed and hired into this department, the original week start time is the Week Start Time on the Department, if any. After new hire, the week start time per employee is defined on Attendance tab within the Employee Time Master.

Auto Punch Min. To note department-wide auto punch minutes, enter the number of auto punch minutes. However, this is not used in standard processing.
Auto Punch Time. To note a department-wide punch-out time in a time-keeping system, enter the Auto Punch Time. However, this is not used in standard processing.
Deduct Reqd Min. To note the number of required punch minutes for an auto deduction of time that is defined in a time-keeping system, enter the number of minutes. However, this is not used in standard processing.
Auto Deduct Min. To note department-wide time deductions, enter the number of minutes that are automatically deducted through the time-keeping system. However, this is not used in standard processing.

Completing/changing the Department Codes Table triggers the department code data to migrate to the Tier 2 Codes Table. (This data migration doesn't function in reverse).