Open topic with navigation

Benefit Plan Termination

How to terminate a benefit plan depends on whether only one employee is affected or if the entire benefit plan is ending.

Terminating a Benefit Plan for all Employees

1. When an entire benefit plan ends, navigate to the Benefit Code.
2. Edit and enter a Termination Date for the plan code, and click on the Terminate Plan and EE Plans button for the system to terminate the plan for all employees enrolled in it. This process updates employee’s Benefit Detail screens that have that specific plan code selected with the terminated date for the plan.

Ending One Employee's Benefit Coverage Under an Existing Plan

1. Conversely, to end benefit coverage per employee and assign information for another benefit plan, enter the end date directly on each relevant employee’s Employee Benefits Detail for the plan that is ending and save the record.
2. Next, assign a new plan by adding a new Employee Benefits Detail record for the employee.

Terminations and Benefit Details

Depending on your company’s policies, Payroll may need to access any accrual benefit records to determine final pay according to the organization’s policies. Termination processing doesn’t automatically create payment for the outstanding accrual balances.

Personnel can access the Benefits Details screen to see any outstanding balances of accrual benefits such as vacation or other PTO plans. The Available Hours field represents the balance of accrual hours.

COBRA

A benefit that is indicated as COBRA Eligible will be available for selection on the Employee COBRA Detail.

On each Employee COBRA Detail, complete all required records for an employee who has been terminated. To facilitate this during employee termination, the COBRA Detail screen is available as the last option on the post-termination events panel.