Open topic with navigation

Minimum Wage Calculation

The detailed pay entry spreadsheet offers an automatic-calculation of a make-up minimum wage amount when the average hours calculated by State and Check code for the employee equal less than the minimum wage.  

The system selects the higher between Federal minimum wage and State minimum wage and creates a record that can be added as a row of earnings with a single click or keystroke.

• State minimum. The State minimum wage is recorded on the State Codes Table. The pre-populated State Codes Table includes an optional field to enter each state's minimum wage requirement. As part of implementation, you verify this entry for every state in which your organization may have employees work.
• Federal minimum. The Federal minimum wage is defined in the Federal Min Wage field on the System Preferences in the Administrator program.

Calculate Make-Up Minimum Wages

1. Set your pay entry Preferences to allow minimum wage calculations.
2. Enter time as usual.  Where a pay entry record is saved and the pay amount is not enough to meet  minimum wage requirements for the hours worked, then the Minimum Wage Calculation function provides a record that can be added to pay entry.
3. Click on the OK button to add the amount to the spreadsheet.

Note: If you click on the Cancel button, the amount isn't added.

Processing Logic

On detailed pay entry, when an employee's hours times the rate is less than the minimum wage, the Minimum Wage Calculation function opens with a calculation of the difference based upon the Federal or State minimum, which ever is greater.

WARNING:  If you make changes to the spreadsheet after a minimum wage calculation has been added and saved, delete the minimum wage row and click on save again to have the calculator refigure the correct minimum wage record.