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System Audit

The System Audit screen provides a dynamic system audit log. No system audit records are deleted by processing the report.

From the Reporting menu, select System Audit.

To build a custom audit report, choose the date range, employee or employees, and what records. Lists of employee details, validation, and event selection, are dynamic based on those items that have audit history in the system. To view the results of the selected criteria, click on Generate Report.

From the generated report, the selection criteria are displayed. Dynamic paging is available, and options include viewing a printable version, exporting to PDF, or returning to modify the report.

On-Screen Instructions:  "View and filter employee audit information"

System Audit Report Criteria

"Build a custom audit report based on the following criteria"

• Date Range.  Choose a pre-defined date range option.  A custom date range can also be entered to override the selected date range, such as Rolling Week.
• Employee Selection.  Choose an employee selection option:  "All employees you have access to," "All employees in current search list," or "A single employee from the current search list" (choose one).
• Employee Details.  Choose the employee detail records. Click on All or None, then select and de-select checkboxes as needed.
• Validation Selection.  Choose the validation tables. Available tables include Benefit Costs, Position Codes, Requisitions, and VAL_BENEFITS (Benefit Codes).
• Event Selection.  Choose the event.
• Advanced Selection.  Choose among the advanced selection options. These include showing terminated employees, showing records in reverse chronological order, and showing full audit details for the first 100 records.  

Additional filtering options include Employee Number, Last Name, first Name, Company, Location, Department, Tier 3, Tier 4, Tier 5, Tier 6, Tier 7, ESS Manager, Employee Status, Labor Segment 1, Labor Segment 2, Labor Segment 3, Labor Segment 4, Pay Group, Supervisor, Live in (Resident State), Job, Position, Payroll Mode, Employment Type, and Benefit Profile.

• Generate Report.  To view the results of the selected criteria, click on Generate Report.

System Audit Report

The results display in the System Audit Report section, after you click on the Generate Report button.

• Printable Version.  To view the results in a new tab or window, click on the "Printable Version" link. To print the printable version, click on the Print hyperlink, choose your print settings from your PC or Mac, and print. The printable view of the audit report has hyperlinks to Print or to Modify Report.
• Modify Report.  To return to the reporting criteria, click on the "Modify Report" link. To change the criteria, click on the hyperlink for Modify Report, change the settings, and generate the report again.
• Export to PDF.  To create a PDF copy, click on the "Export to PDF" link. The PDF report generates and will be saved to your Report Output tray.
• Results per page.  To adjust the number of results that can display per page, choose a number: 5, 20, 50, 100, or 200.  
• Page.  To view another page of multi-page results, click on the link for that page.

• Columns.  Results display in five columns.
• Audit Date.  The record changed date and time.
• Type.  The audit type, which is typically a screen name.
• Employee.  The employee whose record was affected. The employee is listed by Employee Number then name.

Changes that are unrelated to a particular employee, such as Validation changes, are logged as N/A for Not Applicable.

• Audit Message.  The employee whose record was affected. The employee is listed by Employee Number then name.
• Changed by.  Who changed the record. Changes by a web user are noted by employee number and name. Changes by a back office user are noted by login name code.

System Audit Report Results