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Employee Earnings Detaile

Overview

Employee Earnings Detail

Fields on the Earnings Detail

• Employee Number.  The employee for whom the earnings information applies.

• Earnings Code.  When adding a new earnings detail, select an Earnings Code. How an employee's earning processes is partially defined by the Earnings Code selected on the Employee Earnings Detail.
• Process Sequence.  A Process Sequence number must be assigned to the earnings detail. This is used where an employee has more than one Earnings Detail record for an employee to set processing sequences for each Earnings Detail (i.e., a sequence for computing and compiling earnings). When the payroll runs, these are processed in the order defined.

Processing Information

If the Earnings Code has a defined Earning Amount and/or Earning Percentage fields on the Earnings Codes Table, those amounts populate the Earnings Detail and can be edited.

• Earning Amount.  Enter a dollar amount for the Earning Amount field, where the earning is not based on hours, rates, or percentages. Users may enter other amounts on the Earnings Detail to override standard earning for the employee.

For instance, if an earning code is entered to run checks for a standard company bonus of $1,000.00, you would enter 1000.00 using no symbols ($), or comma (,) separators.

• Earning Percentage.  Otherwise, enter the percentage to be computed in the Earning Percentage field to pay a percentage of an accumulated base amount determined by the selected Payroll Accumulator in the Accumulator Processing section. A percentage such as 10% would be entered as a 10.0 in the Earning Percentage field.
• Available Hours.  The available hours is a balance of hours for an earning such as VACATION, PTO, or SICK. If an employee has a benefit with accrual-hours processing defined, payroll-processing calculates and displays Available Hours.

Where Verify Available Hours is enforced for the selected Earnings Code on its validation table, then the employee's Available Hours amount is used during payroll-processing to determine if the employee has the available hours needed to pay the earning.  Having too few available hours can result in an earning failing to process.

The Begin and End dates determine if the employee earning is eligible to process during the payroll run (as defined by the Payroll Calendar's effective dates).

• Begin Date.  Enter the Begin Date for the start date for this earning to be applied to payroll.

• End Date.  Enter an End Date if the earning has a pre-set termination date.
• Earning Limit Amount.  Some earnings such as relocation incentives have maximum amounts. To record the maximum limit for an earning, enter the original total limit for the earning into the Earning Limit Amount field.
• Adjusted Limit Amount.  Payroll processing reduces the adjusted limit amount on an employee earnings detail every time that the employee is paid the earning that has an employee-level limit amount on the employee earnings detail. Specifically, this adjusts the limit to correspond to the new maximum amount that can be paid for this earning over time. To apply a new earning limit, enter the adjusted limit amount equal to the earning limit amount to indicate that no amounts have been paid that count toward the limit.
• Reference Info.  The Reference Info text field can be used to record additional information or comments. Enter any available reference information in the Reference Info field.

Payroll Information

• Current, Month to Date, Quarter to Date, and Year to Date Earnings andHours.  Amounts are accumulated according to the check date on the Payroll Calendar. The detail stores the employee's Current, Month, Quarter and Year-to-date information for an earnings code as of the most recently posted payroll. If hours apply to this earning, you can also view the processed hours for Current, Month to Date, Quarter to Date, and Year to Date Earnings.