Employee Health and Welfare Detail

Overview

Fields on the Employee Health and Welfare Detail

Employee Number. The employee for whom the health and welfare detail applies.

Visit Information

Visit Code. Select the Visit Code from the selection list generated by the Health Visits Codes validation Table.
If the doctor's visit takes place at a hospital, walk-in clinic, or other medical facility, enter the name into Facility Name and record the Facility Telephone number.
Date of Visit. Enter the date of the visit.
Next Appt. If a follow-up visit is scheduled, enter the next appointment date.
Treated By. Type the name of the attending physician in the Treated By field.

Treatment/Illness Information

Complaint/Illness. In the Treatment/Illness Information section, enter a brief description of the Complaint/Illness, the prescribed Treatment program, and the Test Results if any medical tests were run in relation to this visit.

Reporting Indicators

The next six indicators in the Reporting Indicators section of the screen should be selected as appropriate to this employee for this illness or complaint: Returned to Work, Disability Related, Worker’s Comp, Pre-Existing, Job Related, Referral, and/or Wellness Visit.

Returned to Work? Upon an employee’s return to work after an illness, select Returned To Work. Depending on the purpose of this record, this date could be very important reporting information and may help determine compensation for the employee.
Disability Related? Select Disability Related if this illness is related to a disability such as a disability recorded on the Employee Disability Detail screen.
OSHA? If this injury or illness is a result of an incident occurring in the workplace and must be reported to the Occupational Safety and Health Administration, select the OSHA indicator. Consult your Health and Safety Officer, or your Human Resource Manager for reporting requirements and questions regarding specific cases to insure you are following regulatory specifications and your company’s policies.
Workers Comp? If this injury or illness is a result of an on-the-job accident and a Workers Compensation claim may be filed, select the Workers Comp indicator. Making sure that you keep accurate, up-to-date records could save your company from having to pay Workers Comp insurance premiums based on industry averages. Consult your Health and Safety Officer, or your Human Resource Manager for reporting requirements and questions regarding specific cases to ensure you are following regulatory specifications and your company’s policies.
Pre-Existing? Select Pre-Existing if the illness or complaint is determined to be related to a pre-existing condition. Some companies require disclosure of any pre-existing conditions in order to limit the full impact of a Workers Comp claim.
Job Related? Select Job Related if the illness or injury was job related. Knowing this will help determine if whether reporting to OSHA or your Workers Comp insurance company is required by law or your business practices.
Referral? Select Referral if this visit was the result of a referral to a medical specialist. Marking the Referral indicator can be a very important way to confirm that a visit was the result of a referral. Details for an OSHA incident or a Workers Comp claim require referral information, and since some benefit plans will not pay claims to specialists without a referral, marking this indicator is important to medical insurance claims that may be filed by the employee as a result of this visit.
Wellness Visit? If this visit is a result of participation in a wellness program adopted by your company, select the Wellness Visit indicator.

Costs and Approvals

Authorized By. Select the authorizing authority for this visit in the Authorized By field.
Wellness Program .If this record is related to a wellness program, select the Wellness Program from the program codes supplied by the Wellness Program Codes Table.
Enter the Employee Cost and the Employer Cost for this visit. This field is only used for reporting and will not provide payment information to the Payroll module.