Employee Attendance Detail

Fields on the Employee Attendance Detail

Absence Information

Attendance Code. Select the attendance code (provided by the Attendance Codes Table). Based on the selected Attendance Code, the following fields may populate: the Attendance Type, the Leave of Absence checkbox, and the OSHA Related.
Attendance Type. Select the attendance type.
Leave of Absence? For a leave of absence, select the "Leave of Absence" checkbox.
OSHA Related? For an absence related to an OSHAincident, select the "OSHA Related" checkbox.
Earning Code. An earning codes selected here indicates that this absence was paid or should be paid during Payroll processing. An OSHA-related absence normally would be considered paid and would have an earning code selected it. Earnings and hours must be paid through time entry. In contrast, an FMLA-related absence typically would be unpaid and either would not have an earning selected or the selected earning code would be defined as not wages worked.

Period of Absence

Scheduled Begin and End Date. Enter the Scheduled Begin and End Date the employee expects to be absent from work. When a record is added, the system date populates the Scheduled Begin, but this should be edited if the scheduled begin date is not today.
Actual Begin Date. The actual begin date should be the first day that an employee is actually absent from work. For a leave of absence, enter the date that the employee starts a leave of absence.
Actual End Date. The actual end date is the day that the employee returns to work. Upon the employee's , from Leave of Absencereturn revisit this record and enter the Actual End Date before updating the employee's payroll processing status (if payroll was suspended).
Hours. A numeric hours entry is required for the number of hours the employee was absent. This is necessary for attendance tracking and reporting.
Reason. Enter the reason for the absence.

Approvals/Other Information

Authorized by. Select the supervisor who approved or logged this absence for the employee. The screen automatically populates the Authorized By field with the employee's supervisor from the Employee Master.
Labor Cost. Enter the Labor Cost to track the cost of this absence to the company.
Physician Name. If applicable, enter the name of the doctor who is responsible for treating the employee or employee’s family member for which this absence was taken.
Physician Approval? In the case of a Workers Compensation or OSHA-related absence or where company policies require proof or medical certification of a leave of absence, select the checkbox for physician approval to indicate that approval by the physician is required before the employee can return to work.

Reporting Indicators

Worker's Comp? If the employee's absence is due to a workers' compensation claim, the checkbox for workers' compensation should be marked.
Pension Eligible? If the time that the employee is absent is eligible for pension or pension eligibility calculations, select the "Pension Eligible" checkbox.
Non Paid? For an absence that doesn't qualify the employee to continue receiving pay, the non-paid checkbox should be selected to designate the absence as non-paid.
Disability Related? If this absence is related to a known disability or new disability, select the "Disability Related" checkbox.
FMLA? If an absence meets the criteria for a Family Medical Leave Act, select the "FMLA" checkbox.