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Pay Entry Employee Profile

To view an Employee Profile during time entry for an employee on the detailed pay entry screen, click on the Employee Profile button.

Employee Profile Button

Pre-conditions:  Navigate to detailed pay entry, for an un-posted payroll calendar that is not yet in gross-to-net status.

1. Select an employee.
2. Click on the Employee Profile button.

Result:  A secondary view opens.

• The first section, Employee Information, summarizes how payroll is set up for the employee:  Employee Number, Employee Status, Employment Type, Pay Group, Pay Period Hours, Hourly Rate, Overtime Calc Method, Company Code, Labor Segment 1 through 4, Job Code, Position Code, and Supervisor Code.
• The second section, Payroll Calendar Information,  displays the current Payroll Calendar information: Payroll Calendar code, Pay Group, Payroll Type, Payroll Date (pay run date defined on the Payroll Calendar), Pay Period Begin Date, and Pay Period End Date.

To close the Report Viewer, click on the X button on the profile.

Employee Profile

• The first section, Employee Information, summarizes how payroll is set up for the employee:  Employee Number, Employee Status, Employment Type, Pay Group, Pay Period Hours, Hourly Rate, Overtime Calc Method, Company Code, Labor Segment 1 through 4, Job Code, Position Code, and Supervisor Code.
• The second section, Payroll Calendar Information,  displays the current Payroll Calendar information: Payroll Calendar code, Pay Group, Payroll Type, Payroll Date (pay run date defined on the Payroll Calendar), Pay Period Begin Date, and Pay Period End Date.

Information on the Employee Profile

Employee Information

• Employee Number.  The employee number for the selected employee.
• Employee Status.  The employment status for the selected employee.
• Employment Type.  The employment type for the selected employee.  On the Payroll tab within the Time Master, this is the Emp. Type. On the Compensation tab within the Employee Master, this is the Employment Type.
• Pay Group.  The pay group for the selected employee from the Payroll/Compensation tab.
• Pay Period Hours.  The pay period hours for the selected employee from the Payroll/Compensation tab.  
• Hourly Rate.  The employee's hourly rate from the Payroll/Compensation tab.
• Overtime Calc Method.  The overtime option selected on the Payroll/Compensation tab determines whether FLSA or Standard is listed as the overtime calculation method.

• Company Code.  The code for the employee's assigned company on the Organization tab.
• Labor Segment 1.  The code for the employee's default labor distribution 1 on the Organization tab.
• Labor Segment 2.  The code for the employee's default labor distribution 2 on the Organization tab.
• Labor Segment 3.  The code for the employee's default labor distribution 3 on the Organization tab.
• Labor Segment 4.  The code for the employee's default labor distribution 4 on the Organization tab.
• Job Code.  The job code from the employee's Assignment tab within the Employee Master.
• Position Code.  The position code from the employee's Assignment tab within the Employee Master.
• Supervisor Code.  The supervisor code from the employee's Assignment tab within the Employee Master.

Payroll Calendar Information

• Payroll Calendar.  The payroll calendar code for the selected Payroll Calendar.
• Pay Group.  The pay group code for the selected Payroll Calendar.
• Payroll Type.  The payroll type for the selected Payroll Calendar.
• Payroll Date.  The pay run date defined on the selected Payroll Calendar.
• Pay Period Begin Date.  The pay period begin date defined on the selected Payroll Calendar.  
• Pay Period End Date.  The pay period end date defined on the selected Payroll Calendar.

Note:  For payroll alert information, process the Pay Run Alerts report.