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Employee Auto Pay Detail

Overview

Employee Auto Pay Detail

Fields on the Employee Auto Pay Detail

• Employee Number.  The employee whose auto pay record is being defined is in the Employee Number field.
• Active? Verify that the Active checkbox is populated with a checkmark. Any record that you want to be available for system processing needs to be active.

Payment Information

• Earnings Code.  On a new Auto Pay Detail, select the Earnings Code.
• Check Code.  To assign the type of check to pay this earning, select a Check Code. Earnings can be paid on separate checks to avoid over-taxation resulting from the system’s annualized tax calculation.

Select a option to define the rate.

• Use Payroll Salary.  A selected "Use Payroll Salary" prompts the record to override the compensation amount with the current master Payroll Salary.
• Use Defined Rates.  A selected "Use Defined Rates" overrides any pay amount on the master record with the hours and earnings defined on the auto pay detail. Enter hours for earnings such as regular pay, or enter a fixed Compensation Amount for earnings such as a car allowance.
• Master Hourly Rate, Work Hours, and Hourly Rate.  A selected Master Hourly Rate option calculates the auto pay as the entered Work Hours multiplied by the corresponding Hourly Rate (an override of the Master Hourly Rate on the employee's Master record).

Select a option to define the rate.

• Process Payroll checkboxes.  Select all process payroll number checkboxes for an auto pay that should process with every regularly scheduled payroll. Payroll cycle numbers coincide with the payroll of the month number on a Payroll Calendar Code. Designate the payroll cycle numbers by checking the appropriate Process Payroll checkbox or boxes.
• User Group Code.  Optionally, enter a User Group Code of up to three characters long, such as your initials or another code for reporting purposes.

Payroll Labor Distribution

• Payroll Labor Distribution1.  If Payroll Labor Distribution1 isn't automatically populated as needed, select the Labor Segment 1 Code now. Select other labor distributions as applicable.

On an Auto Pays Detail, if you try to enter Auto Pays for multiple employees without closing the Auto Pay screen, the Pay Rate and Payroll Labor Distribution fields may not populate automatically. If this occurs, close and re-open the Auto-Pay Detail.

Shift Premium Codes

• Shift Premium Code.  If shift premiums apply to any of the assigned Labor Segments, select the corresponding Shift Premium Codes as applicable. The system may automatically populate one or more Shift Premium fields with data based on records previously entered for the employee.If the employee is eligible for shift premiums and the required entries don't automatically populate, select the appropriate Shift Premium Code or codes.

Processing Information

• Begin Date and End Date.  The effective dates determine whether the Auto Pay applies to the Payroll Calendar for which you are processing payroll. If the Begin Date and End Date on the Auto Pay Detail fall within the Beginning and Ending Payroll Period Dates on the Payroll Calendar, then the Auto Pay will process as part of the payroll. By default, a new record has the Begin Date field as the current system date.
• Work Tax StateandTax Locality.  To override the default work state and locality for an employee, select these entries on the Work Tax State and Tax Locality (Work Tax Locality) fields as needed.
• Reference Info.  Optionally, the Reference Info text field is available for adding additional descriptive information. When the system administrator adds an Employee Auto Pay Detail, an automatic entry of SYSADM displays in the Reference Info field. As with other default entries, this can be edited as needed.