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Employee ESS Pin Detail

Overview

Employee ESS Pin Detail

In the online system, edit the Employee Master tab to activate the ESS PIN button.

Result:  If the employee doesn't have a record on the Employee ESS Pin Detail, click on the Add icon. Otherwise, edit.

Fields on the Employee ESS Pin Detail

• Employee Number.  The selected employee's number and name display.

• Active?  Select "Active" to enable this record to be active in the system.
• Group.  Select the security group assignment. For payroll or Human Resource personnel, typically the ADMIN group is selected. For employee self service, assign the EMPLOYEE group.

Note:  The EMPLOYEE group has the least access while the ADMIN group has the most access. Different systems may also have other custom groups. Access is further defined by the menu options for web roles and security filters per security group.

• Secret Keyword.  Optionally, enter the employee's Secret Keyword. The secret keyword can be referenced when talking to an employee who is requesting that his or her password be reset, but the secret keyword is otherwise unused in the system.
• Email Address.  Optionally, enter the employee's personal email address or corporate email address for login and system notifications (when enabled).

This email address can be entered instead of the Employee Number on the login page.

When the email option is selected for a system notification, the system sends notifications to the e-mail address on the Employee ESS Pin Detail defined for the employee or supervisor.

The email address entered in this section doesn't display in the employee self-service phone book.

• Expire Policy?  To enable the password to expire in 30 days, select "Expire Policy".
• Enforce Complex?  To force the employee to use a complex password, select "Enforce Complex". Where Enforce Complex is selected, a valid password is at least eight characters long and has at least one of each of the following: a special character, an uppercase letter, and a lowercase letter.
• Must Change?  To require the employee to change his or her password at first login, select "Must Change".
• Manage Documents?  To enable document upload/delete permission for the Company Documents screen, select the Document Management checkbox on the ESS Pin Detail.  
• Read Only?  To restrict an employee from being able to add, edit, or delete records on standard screens that have toolbar icons, select the Read Only checkbox on the ESS Pin Detail. This control doesn't apply to the Employee ESS Date Notification Detail or the Employee Out of Office Detail.
• Analytics User?  To assign Mangrove Analytics access to a user, select the Mangrove Analytics checkbox. The number of possible users is defined per organization.

Save the record to be able to access the buttons to set the password, web roles, and work groups.

• Set Password. Click on Set Password button. The "Password Change" dialog opens.

1. New Password. Type the new password. Passwords are case sensitive and can be up to ten characters in length.
2. Retype New Password.Retype the new password.
3. Click Set Password.

Result: A line displays: "Your Password has been changed."

4. Close the change password dialog.

System Web User Access

• Process GTN Payroll? Permit a user to process payroll to the gross-to-net stage.
• Post GTN Payroll? Permit a user to finalize and post a payroll.
• Restore Payrolls?  A Restore Payroll indicator on the ESS Pin Detail controls restore permission for the online Pay Run Task Manager.

Buttons on the Employee ESS Pin Detail

The Employee Pin Detail for the employee provides access to the dialog boxes used to assign the employee to workgroups and roles.

• Assign Roles button. To access the Assign Employee Roles window, click on the ESS Pin Detail's Assign Roles button.
• Assign Workgroups button. To access the EE Workgroup Assignment window, click on the ESS Pin Detail's Assign Workgroups button.