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Re-Hire

Details

When a former employee is hired again, access the Employee Re-Hire Wizard to process the hire. When an employee is re-hired, an Employee Termination Detail record remains in the system to maintain history of the termination event.

Complete a professional review of the re-hire's employee data after the individual is rehired. Changes in employee data may have occurred since the termination.

Re-Hire Process Map

Re-HireResults

Completing the Re-Hire Wizard yields the following results.

• Updates Employment Tab. Populates Employment Status, Re-Hire Date, and Benefit Service Date.  Empties Termination Code and Termination Date.
• Updates Assignment Tab. The Re-Hire Date populates Position Begin and Job Begin dates. Empties Position End and Job End.
• Adds Position Detail Record. Adds an Employee Position Detail with the previous Position Begin and Job Begin dates. The Termination Date populates Position End and Job End.
• Evaluates Tax Detail Records. Where the Tax Detail's End Date equals the Termination Date, then re-hire processing re-actives that record and empties the End Date on the Employee Tax Detail.

Re-Hire Review

Between termination and re-hire, many changes may have occurred: an employee may have moved, changed exemptions, changed beneficiaries of benefits, returned to a different job or position, returned to work in a different department or to work for a different supervisor. Therefore, after an employee is re-hired, verify all employee Master and Detail information. Review, add, and edit employee information as needed.

Add or edit any information that has changed, and save the affected records.

1. Verify all information on the Employee Profile Report and the Employee (Payroll) Profile report.
2. Verify address and phone information. Note whether this has changed.
3. On the Compensation or the Payroll tab within the employee Master record, review the pay rate, pay mode, pay group, etc. Add a Salary (Review) Detail to update information on the Compensation/Payroll tab (preferred action), or edit the tab.
4. WHERE the employee's address changed or work location changed, verify the Tax Localities selected for Work and Resident.
5. Verify Employee Tax Details.
6. Define and verify Employee Benefit Details. You may need to add new benefit details for the employee. In systems with access to employee self-service benefit enrollment for new-hires, a re-hire can complete an online self-service benefit enrollment as a new hire enrollment through the system. When new hire enrollments are an option, an employee can complete a new hire enrollment starting 30 days before his or her Benefit Service Date and up to 30 days after.
7. Verify Employee Deduction Details. For deductions related to benefit plans, the deductions will re-activate during payroll processing based on the assigned benefits.
8. Verify Employee Net Pay Details.
9. Verify Employee Auto Pays Details: active indicators, effective dates, begin and end dates, amounts, outstanding balances.
10. WHERE a Guaranteed Net Pay is contracted, add any Guaranteed Net Pay on the Employee Guarantee Pay Detail.