Scenarios
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Payroll Calendars for Manual Checks
You will not be able to enter a manual check using a Payroll Calendar that has already been processed and posted a Payroll Run.
Select the next Payroll Calendar that will run that includes the employee who requires the manual check, or create a new Payroll Calendar on the Payroll Calendar Codes Table, with the payroll type defined as Demand.
By prohibiting users from entering a manual check for a Payroll Calendar that has already posted, the system will process the vendor and tax records for the manual check or checks along with the payroll run.
Question: "My On-Demand check returns an error message that a Check Number must be entered before the check can be printed."
Answer: A manual check requires a Check Number. A number must be adjusted on the manual check or the system does not recognize the check as a manual check, and will not recognize a Check Number entered.
To cause the system to automatically assign the check number, click on the ellipses button next to the Check Number field.
If the employee has already been given a manual check and you are just recording it now for posting purposes, enter the Check Number of the check and enter the date that the check was written in the Check Date field.
What is a "Printed" Manual Check?
Where a user clicks on the Print Check button to view a printed manual check, this action causes the system to re-define the manual check as "printed" for posting purposes. The posting information is recorded for a manual check where the Print Check button has been clicked on, whether or not the Print Check process was used to produce an actual manual check or not.
Deleting a Printed Manual Check
Deleting or voiding a manual check after it is considered printed becomes a multi-step process that may require a Payroll Utility that you do not have access to through Mangrove Online, specifically the Delete Manual Checks screen.
Your Payroll Administrator must delete a printed manual check before you can remove the "orphaned" manual check record from the Pay Entry spreadsheet.
Note: Before your Payroll Administrator deletes a printed manual check for your organization, if the user clicks on the Delete button on the Manual Check screen, a dialog box will indicate an error in procedure, and the check will not be deleted.
Benefit Hours and Manual Check Calculations
In some situations, an employee does not have enough benefit hours to be paid at the time that a manual check paying those hours is created. If the benefit does not allow the system to accrue negative hours for the benefit, the system will only pay the available hours.
The balance of benefit hours on the Earnings Detail record will be processed using the balance of benefit hours prior to the accruals updating for the payroll, if the manual check is created prior to the initial processing of a payroll.
Hours adjusted manually on employees' Benefit Detail records during the pay period only become available when the payroll is initialized and gross-to-net processing completes.
Imputed Income and Manual Checks
Creating a manual check doesn't automatically create imputed income records.
If imputed income needs to be included on a manual check, enter the imputed income in pay entry first.
Alternatively, to create the imputed income, enter the other earnings for the employee, process the entire payroll to Gross-to-Net, and then reset the payroll before creating the manual check.
For more information about imputed income processing, see Imputed Income.