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Employee Payroll Details
Overview
To be included in a future payroll, an employee detail
must have a begin date (effective) of before or during the pay period
begin and any end date must be in or after the pay period.
For standard payroll processing, each employee has Earnings,
Deductions, at least one Net Pay, and Taxes. Often, Benefit Details are
defined to control benefit deductions. Read
the following or see the Payroll Details Process Map for an overview.
- Auto
Pay Detail (optional). Auto
Pay Details are used to set up for auto-creation of earnings per employee
for recurrent pay amounts or hours. Often, auto pays are defined for salaried
employees who receive the same pay every pay period except for vacation
or sick days to reduces time spent on pay entry. For additional distributions
and variable pay rates, Employee Positions or Employee
Pay Rate Details can be defined.
- Pay
Alerts (Information) Detail (optional). Miscellaneous
pay information and comments, such as paycheck pick-up information, can
be entered on the Employee Pay Information Detail,
which is also known as the Employee Pay Alerts Detail. The Pay Alerts
Detail is available to the Payroll & HR role and the Payroll &
HR Enterprise role.
- Guarantee
Pay Detail (optional, rarely used). In
the case of an employee who is guaranteed a minimum income under a Guaranteed
Annual Wage plan, a Guarantee (Net Pay) Detail is
added. A GAW is an agreement between the employer and employee
or the employee's
representative that guarantees the employee receives a guaranteed net
pay amount even if no work is available.
- Benefit
Details (optional). The benefit package selected during new hire
can auto-create Employee Benefit Details according
to the setup and the benefit service date entered. The benefit service
date supplies the effective date for all benefit details created by new
hire processing. Edit and adjust the effective dates as needed.
- Earnings
Detail (auto-created by payroll processing). The
first time that an earning code is paid to an employee, payroll processing
creates an Employee Earnings Detail record. Payroll
posting updates values seen under the "Payroll Information"
section: Current, Month to Date, Quarter to Date, and Year to Date Earnings
and Hours as applicable, for this earning and the most recently posted
payroll that included this employee.
- Deductions
Detail (often auto-created by payroll processing). Employee Deductions Detail records define any regular deductions
from an employee's pay or employer contributions and also show the history
of deductions taken for the tax year. Payroll processing overwrites any
deductions details for benefits by the benefit plan setup, if any, and
payroll posting updates values seen under the "Payroll Information"
section: Current, Month to Date, Quarter to Date, and Year to Date as
applicable for the most recently posted payroll that includes this employee.
If any arrears are calculated as due when arrears are allowed for a deduction
on the code-level, then the arrearage amount displays. For information about garnishments, see
the Garnishments topic.
- Net
Pay Detail (required). An
unlimited number of Employee Net Pay Detail records,
as long as each has a unique net pay code, determine how an employee is
paid, including the number of checks and direct deposits, if any. New
hire processing adds the default paycheck record. The final net pay should
always be 100% and paycheck net pay should be defined and active, even
when the employee only has one net pay record. The employee's net pay
is distributed among the different payment forms based on the percentage
or dollar amount and the process sequence. Payroll posting updates values
seen under the "Payroll Information" section, Current, Month
to Date, Quarter to Date, and Year to Date for this net pay code and the
most recently posted payroll that included this employee.
- Tax
Detail (required, often auto-created). Employee Tax Detail records
apply taxes to an employee's pay and to the employer for payroll. The
system can assign taxes automatically. Confirm the tax assignments and
set up as needed. Payroll posting updates values seen under the "Payroll
Information" section: Current, Month to Date, Quarter to Date, and
Year to Date as applicable for the most recently posted payroll that includes
this employee. For information about tax levies, see the
Garnishments topic.