Workers Comp codes for premium calculations can be defined on the Labor Segment Codes validation tables for labor segments 1, 2, 3, or 4. The SP_WCPREMLS payroll accumulator code calculates workers' compensation premiums by employee for reporting and General Ledger use.
Q: A company has 229 different Job Codes and wants to be able to enter a Job Code along with number of hours worked per job. Is it possible to enter other job information for hours through payroll time entry?
A: While a Job Code cannot be selected per row of time, you can define the job information on a Labor Segment level. In this case, it is recommended to define the "jobs" on a Labor Segment level, such as the Labor Segment 4 Codes Table. The jobs may also be defined as Job Codes. Select the applicable Workers' Compensation Rate code on each Labor Segment.
When workers' compensation is defined on Job Codes and Labor Segments, standard workers' compensation reports allocate workers' compensation eligible wages based on the applicable labor segment, if any. If no labor segment with a workers' compensation rate applies, then the report will use the workers' compensation rate from the job code on the employee's master record.
Q: Certain earnings codes were ineligible for our employees. All these wages need to be made eligible.
A: For the earnings to be eligible for workers' compensation, the Work Comp Eligible checkbox needs to be marked on the Earnings Code.
Where workers' compensation deductions have processed without earnings marked as eligible for workers' compensation, the deductions won't adjust without manual changes via pay entry.
The opposite is also true. If wages that were not workers' compensation eligible were paid with earnings marked as eligible for workers' compensation, the eligible earnings are reported on the standard workers' compensation reports.
Q: We have a group of employees whose eligible earnings for workers' compensation are capped at a maximum of $1,625.00 per week due to their assigned positions and jobs. When an employee with one of these job assignments earns $2,500.00 gross per week, then only $1,625.00 should be taken into account for the worker's compensation calculation; the remainder is not calculated for worker's comp. Is there a way to accommodate this?
A: To apply limits to the workers' compensation amounts, use two Earning Codes to pay the affected employees. Flag only one of these earnings codes as Workers Comp Eligible. For the employee who earns $2,500.00 (your limit), pay $1,625.00 using an earning code that is eligible for workers' compensation, and pay the remaining $875.00 with an earnings code that isn't marked as eligible for workers' compensation.
Q: Can the system pay a workers' compensation premium and how? Is it auto-generated with payroll processing?
A: Payments of workers' compensation premiums are handled as standard payroll deductions where deductions and a vendor are set up for workers' compensation. Use an accumulator for workers' compensation on the deduction.
Q: No rates are pulling to the workers' compensation reports. What have I missed? Employees are attached to a Job code, and I have rates in the Workers Comp Rates validation table.
A: On the Job Code, select the Workers Compensation Rate code.
Q: Why is the "Total Worker's Compensation" line on the PAY00505WC zero?
A: On the PAY00505WC, only deductions with either the code name WRKPREM or WCOMP display as the Total Worker's Compensation amount on the upper portion of the report.