Employee Auto Pays

Related Topics

Auto pays define recurring, default earnings for employees.

Auto-pay processing creates pay entry records to a specific earnings code and check code to an employee for either an amount or a number of hours at a rate. For exceptions to the employee's usual pay, such as vacation or sick pay, adjustments can be made through the detailed pay entry spreadsheet.

Who? Employee Auto Pay Detail records commonly are used for salaried employees who receive the same pay amounts every pay period, except for occasional paid time-off such as vacation or sick pay. Auto pays also can be used for payments such as a monthly vehicle allowance. Per employee, add auto pays for as many different earnings codes as necessary.
What? An Auto Pay is a payment of a specific earning for a specific number of hours or a compensation amount that is paid to a specific employee for defined payrolls to a specific labor distribution. An auto pay can pay according to the employee's current master hourly rate, pay period salary, or amount defined on the auto pay record.
Where? For groups of employees, define batches of auto pays on the Auto Create Time Entry Table. Per employee, define auto-pay records on the Employee Auto Pay Detail. Employee-level auto-pays for an earnings code and check code override batch auto-pay definitions for the same earning code and check code.
When? When auto pays are generated by the Create Auto Pays process or through the online Payroll Wizard, processing looks for all effective, current auto pay records, including those on the Employee Auto Pay Detail and on the Auto Create Time Entry Table, and creates those employees' earnings on the detailed pay entry spreadsheet for the selected Payroll Calendar. Current records defined for an employee on the Employee Auto Pay Detail take precedence over entries from the Auto Create Time Entry Table that would otherwise apply to the employee (records with the same earnings code and check code).
Exceptions? These automatic payments can be adjusted during detailed pay entry.

Business Scenario

For instance, an employee is salaried and is paid for 80 hours biweekly. Payroll defines an Employee Auto Pay Detail record for the employee, and when the "Create Auto Pays" tool is processed for a pay run in the pay entry phase before payroll processed, 80.00 regular hours to be paid for this employee are automatically added to detailed pay entry.

If you are allocating hours between segments for auto pays, add a record for each allocation and select the appropriate payroll labor distribution. Employee Auto Pays are considered unique based on Employee Number, Earning Code, Check Code, and Labor Distribution.