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Employee Auto Pays
Details
Auto pays define recurring, default earnings for employees.
Auto-pay processing creates pay entry records to a specific
earnings code and check code to an employee for either an amount or a
number of hours at a rate. For exceptions to the employee's usual pay,
such as vacation or sick pay, adjustments can be made through the detailed
pay entry spreadsheet.
- Who?
Employee
Auto Pay Detail records commonly are used for salaried employees who receive
the same pay amounts every pay period, except for occasional paid time-off
such as vacation or sick pay. Auto pays also can be used for payments
such as a monthly vehicle allowance. Per employee, add auto pays for as
many different earnings codes as necessary.
- What?
An
Auto Pay is a payment of a specific earning for a specific number of hours
or a compensation amount that is paid to a specific employee for defined
payrolls to a specific labor distribution. An auto pay can pay according
to the employee's current master hourly rate, pay period salary, or amount
defined on the auto pay record.
- Where?
For
groups of employees, define batches of auto pays on the Auto Create Time
Entry Table. Per employee, define auto-pay records on the Employee Auto
Pay Detail. Employee-level auto-pays for an earnings code and check code
override batch auto-pay definitions for the same earning code and check
code.
- When?
When
auto pays are generated by the Create Auto Pays process or through the
online Payroll Wizard, processing looks for all effective, current auto
pay records, including those on the Employee Auto Pay Detail and on the
Auto Create Time Entry Table, and creates those employees' earnings on
the detailed pay entry spreadsheet for the selected Payroll Calendar.
Current records defined for an employee on the Employee Auto Pay Detail
take precedence over entries from the Auto Create Time Entry Table that
would otherwise apply to the employee (records with the same earnings
code and check code).
- Exceptions?
These
automatic payments can be adjusted during detailed pay entry.
Business Scenario
For instance, an employee is salaried and is paid for 80
hours biweekly. Payroll defines an Employee Auto Pay Detail record for
the employee, and when the "Create Auto Pays" tool is processed
for a pay run in the pay entry phase before payroll processed, 80.00 regular
hours to be paid for this employee are automatically added to detailed
pay entry.
If you are allocating hours between segments for auto pays,
add a record for each allocation and select the appropriate payroll labor
distribution. Employee Auto Pays are considered unique based on Employee
Number, Earning Code, Check Code, and Labor Distribution.