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Employee Status Codes Table

Overview

Fields on an Employee Status Code

• Code (required).  A code of ten characters or less with no spaces or special characters.
• Description (required).  Enter a description of thirty characters or less for the code.
• Active?  An active code has the Active checkbox selected, making the code available and keeping the code in effect as a valid choice. Inactivating any code can result in records with the code selected having orphaned data.

Status Information

• Active Employee?  The employee is active. This option is recommended for use with the ACTIVE status.
• Terminated Employee?  The employee is terminated or should be treated as terminated for Employee self-service purposes. This option is recommended for use with the TERMINATED status.
• Retired Employee?  The employee is retired. This option is sometimes used for a RETIRED status; however, if retired employees are not processed through payroll processes, retired employees may have the TERMINATED status.
• Short-Term LOA?  The employee is on a short term leave of absence.

• Long-Term LOA?  The employee is on a long term leave of absence.

Payroll Processing Information

• Process Payroll?  For any status where the employee could be included in payroll, select the option to Process Payroll.
• Suspend Processing?  To keep a status from being included in payroll processing, select the option for Suspend Processing.
• Accrue Benefits?  For any status where the employee should continue to have benefits process, select the checkbox for Accrue Benefits. This includes paid time-off benefit plans.