Employee I-9 Data Detail

Fields on the Employee I-9 Detail

Employee Number. The employee for whom the I-9 information applies.

Citizenship Information

The "Citizenship Information" section corresponds to Section 1 of Form I-9.

Options include:
- Citizen or National of the U.S. Select this option if this employee marked the checkbox identifying himself or herself as "A citizen or national of the United States" on the Form I-9.
- Noncitizen National. Select this option if this employee marked the checkbox identifying himself or herself as "A noncitizen national of the United States" on the Form I-9.
- Lawful Permanent Resident. Select this option if this employee marked the checkbox identifying himself or herself as "A lawful permanent resident (Alien Registration Number/USCIS Number)" on the Form I-9. For Lawful Permanent Residents, enter the Alien or Admission No.
- Alien Authorized to Work. Select this option if this employee marked the checkbox identifying himself or herself as "An alien authorized to work until" on the Form I-9, and enter the expiration date entered on the Form I-9.
Naturalization No. For naturalized citizens or nationals, enter the Naturalization No, if provided.
Alien or Admission No. For aliens authorized to work, enter the Alien Number or Admission Number on the Form I-9.
Work Until. For aliens authorized to work until a certain date, enter any applicable work until date.
Foreign Passport Number. For an alien authorized to work with an Alien Registration Number/USCIS number, enter any applicable foreign passport number.
Country of Issuance. If a foreign passport number is entered, also include the country of issuance.

Preparer and/or Translator

The "Preparer and/or Translator" section corresponds to Section 2 of Form I-9, which is completed when the I-9 was prepared or translated by someone other than the employee.

Name. In the Preparer and/or Translator section, enter the full name of the person who prepared and/or translated the I-9 document.
Date. Record the Date the I-9 was prepared.
Address 1. Record the street number and address (the first line of the mailing address) for the preparer and/or translator.
Address 2. Record the second line of the mailing address, such as an suite and number, for the preparer and/or translator.
City. Record the city or town for the preparer's mailing address.
State. Select the state code for the preparer's mailing address.

Employer Review and Verification

The "Employer Review and Verification" section corresponds to the Certification portion of Section 2 of Form I-9.

List-A, B, and C. In the Employer Review and Verification section, complete the fields according to the instructions for Lists A, B, and C, and the supporting documents provided by the employee.
Authorized Representative. In the Authorized Representative field, select the supervisor, often an HR supervisor, who verified this I-9 form.
Title. Enter the authorized representative's name followed by a comma and then the representative's title.
Date. Enter the date that the authorized representative certified the I-9.

The Employee I-9 Detail doesn't have fields that correspond to Section 3 of Form I-9: "Reverification and Rehires." Complete a new Employee I-9 Detail as needed.