Employee Pay Rates Detail

Overview

Note: The Employee Position Detail overrides the Employee Pay Rates Detail. If the Employee Positions Details are being used, alter pay rate details there.

Pay Rates Detail

Fields on the Employee Pay Rates Detail

Employee Number. The employee whose pay rate detail information is defined on this record is seen in the Employee Number field.

Payroll Labor Distribution

The labor distributions 1 through 4 need to be unique per pay rate record for a particular employee. To call a variable pay rate, all four labor distributions on the pay rate detail need to be identical to what is entered during pay entry, including any blank labor distributions.

Payroll Labor Distribution 1 (required). Labor distribution level 1 is required. Never select SPLIT as labor distribution 1 on this detail screen.
2. Labor distribution level 2 code, if any.
3. Labor distribution level 3 code, if any.
4. Labor distribution level 4 code, if any.
Hourly Rate. An Hourly Rate is required. The Hourly Rate is how much the employee is paid according to this Pay Rate record.
Use Master Rate? The Use Master Rate checkbox can be selected if this pay rate is the pay rate recorded on the employee's Master record.
Bill Rate. The Bill Rate can be blank. Enter a Bill Rate if the entity bills the employee’s wages to projects at pay rates different from the Hourly or Master rate. The Hourly Rate and the Bill Rate can be identical, but the bill rate is not used for payroll.
Split Payroll Distr.? To mark a record as one of the records defining a split payroll distribution, select the Split Payroll Distr checkbox for each Pay Rate record you wish to have included in the split.
FTE Allocation. The Full Time Equivalent (FTE) allocation is a decimal that defines a job as half-time, full-time, quarter-time, or another allocation.

For a full-time employee, the assigned FTE allocations should add up to 1.0. An employee with two jobs that are "50-50" would be assigned as 0.5 on one detail and 0.5 on the other detail.

To allocate the earnings the same way each pay period, enter the FTE Allocation on each Pay Rate detail that is defined to Split Payroll Distr. The system will automatically distribute the wages accordingly when a time entry record is saved with ‘SPLIT’ selected as the Labor Segment 1 value.

To allocate varying hours each pay period, leave the FTE Allocation field blank.

Active? The record needs to be active to be available for detailed pay entry functionality.

Effects of Pay Rates

Whenever the exact labor distribution defined for the employee on a pay rate is entered, then the detailed pay entry spreadsheet will populate that rate when the pay entry record is saved.

Activate SPLIT Rates

For each employee whose time needs to be split, enter a pay entry earning record with a Labor Segment 1 value of SPLIT.

To activate split labor distributions for a row of earnings, a Labor Segment 1 Code must be defined with the SPLIT code, 'SPLIT’ needs to be selected as the Labor Segment 1 for a row of earnings, and the pay entry record needs to be saved on the detailed pay entry spreadsheet.

Whenever SPLIT is the Labor Segment 1 for an earning and the pay entry record is saved, the system seeks out the selected employee’s Position Detail records with Create Payroll Distribution selected and/or Pay Rate records with Split Payroll Distr selected, and the system populates the Hourly Rate and the labor distribution with values from the associated records.