Payroll Entry Preferences Online

Overview

Payroll Entry Preferences

Set Your Detailed Pay Entry Preferences

To open the Pay Entry Preferences, click on the Preferences icon found under the earnings section of payroll entry.

Entry Defaults

Check Code. For a default to apply as needed, select the default Check Code for the default type of check.
Earnings. For a default to apply as needed, select a default Earnings Code. Often, REGULAR is selected.

User Group Code. Type a three-digit or three-character identifier into the User Group Code text-field. This User Group Code can be used like a time entry batch code. Only three characters are used for the batch code, even if additional characters are entered.
Hours Worked. Enter a default quantity of hours to be paid for this pay period in the Hours Worked field.

Compensation Amount. For a default to apply as needed, enter the default compensation amount in Compensation Amount. Type 0 if hours have been defined.

Processing Defaults

The Preferences in the Processing Defaults section determine how many rows display for detailed pay entry.

Time. To define the number of rows of earnings to display, enter a numeric value from 3 to 50. The most popular entries are between 3 and 10. If you enter a number less than 50 and if additional rows are needed, then online pay entry page adds an additional blank row when you save. The rows of earnings form the upper set of rows.
Deds. To define the number of rows of deductions to display, enter a numeric value from 0 to 4. The rows of deductions form the lower set of rows. If more than four rows are needed, the online pay entry page adds additional rows when the previous row is saved.

Minimum Wage Makeup

Choosing these minimum wage settings allows wages that would otherwise fall below minimum wage to be calculated to minimum wage during detailed payroll entry.

Make-Up Min. Wage Cd? Earnings Cd. To allow minimum wage make-up calculations, select the Make-Up Min. Wage Cd checkbox and select the Earnings Cd (earning code) for minimum wage makeup amounts, such as MINWGCALC.
Overtime Cd. For payrolls that include tipped employees who may have overtime, also select the earning for the overtime code that is used exclusively to enter overtime for tipped employees: Overtime Cd (earning code for overtime processing based on a calculated regular rate of pay). This overtime code should have no rate factor, because the overtime makeup calculation includes a rate factor of 1.5.

Note: To turn off minimum wage calculations, clear the checkbox for Make-Up Min. Wage Cd and save the preferences.

When all the preferences are defined as needed for a session, click on the Save button to return to pay entry.