Open topic with navigation
Add an Employee Direct Deposit
Details
If an employee is to be paid by direct deposit, a net
pay code for ACH, for the type of bank account (checking or savings) where
the employee wants his or her pay deposited, the Employee
Account No. and the Bank Transit
Code must be completed.
Preconditions:
Before
an Employee Net Pay Detail can
be defined to direct deposit pay into an employee's account, the Bank Transit Code Table must include
the bank transit number for the employee's bank to allow the system to
create an ACH transaction record as a result of payroll processing.
- Add a new net pay
detail for the employee.
- Choose a Net Pay Code for a checking or savings
account based on the type of account the employee has designated for this
net pay distribution.
- For a direct deposit,
the Employee Account No. and the Bank Transit Code are needed.
- To complete
the Bank Transit* and Bank
Account No* fields, select the Bank Transit field's
ellipses button . Result: The
Bank Transit Validation dialog
box opens.
- Enter the bank
transit number for the account in the Transit
Number field. Entering the bank transit number into a numeric field
allows advanced validation capabilities.
- Validate the
transit number by selecting the Validate
button. Then, the system verifies that Transit Number field contains a
nine-digit, numeric value that matches a bank's transit number.
- Enter the Account Number for the selected employee's
account to receive this net pay.
- Click on the
OK button.
Results:
After the
validation check, the system automatically populates the Bank
Transit* and Bank Account No*
fields from the information supplied on the Bank
Transit Validation dialog box.
If you receive an error message, then click
on its OK button. If the field
contains characters other than numbers or has more or less than nine characters,
then an error message displays. Continue and correct your entries by repeating
steps (a) through (b), or to close the Bank
Transit Validation box without making any changes or additions,
click on its Cancel button.
- A
Pre-Note Expire date is recommended. To pre-note this direct deposit as
part of the next payroll, enter a Pre-Note Expire date that is after the
next check date and before the check date for the subsequent payroll.
A blank Pre-Note Expire date or a Pre-Note Expire date after the check
date is treated as a live direct deposit record. See the Pre-Note
topic for more information about pre-note expiration dates.
- Save.
For additional field-by-field information, refer to the details topic for Employee Net Pays, or for more information
about pre-noting a direct deposit, refer to the Pre-Note
topic.