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Time Clock Transaction Codes Table

Overview

Time Clock Transaction 01 Code

Verify the Setup of a Time Clock Transaction

1. Navigate to the Time Clock Transactions table. Choose a code to verify.
2. Active?  Confirm that any code that a user should be able to select, on either the weekly timesheet or on the time off requests screen, is active. Codes for overtime processing can be de-activated to remove them from selection lists without impacting processing.
3. Verify the code based on type.  

1. Earning.  An Earning is for a transaction to create entries for an earning code. Each earning-transaction needs a valid Earnings Code selected for each relevant FLSA classification of earnings: FLSA Non Exempt Earnings, FLSA Exempt Earnings, 2x FLSA Exempt Earnings, and 2x FLSA Exempt Earnings. Additionally, some earning-transactions have other features selected in the Other Indicator checkbox selections.
2. Deduction.  A Deduction is for a transaction to create entries for the Deduction Code selected in the Deduction Cd field.
3. System Defined.  A System Defined transaction is for an entry that is neither an earning nor a deduction and is a pre-defined value in the system.

4. Time Off?  If a record should be available for selection on the Time Off Requests screen, select the checkbox for Time Off.
5. Select other indicators as needed.  

• Piece Work?  For piecework transactions, select the Piece Work checkbox. Piecework is used any time an employee is paid a specific amount per item, such as bushels picked or number of sales made.
• Unpaid?  For an unpaid transaction select the Unpaid checkbox. An unpaid transaction can be an unpaid lunch break or other transactions that are tracked but not paid.
• OT Eligible? For time that should be included when calculating possible overtime, select the OT Eligible checkbox. This should be applied to all transactions for regular hours and other hours that are considered for calculating overtime.
• Tips?  If tips are included in this transaction, select the Tips checkbox. This is a transaction that will be used by employees to record a type of tips for tip reporting.
• Expense/Misc?  If this transaction code applies to an expense or miscellaneous item, select the Expense/Misc checkbox.

6. If the record needs a change to a selection or the description, edit, make the changes, and then save the record.