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W2 View

W-2 information is by company and tax year, and shows information as of the last time that W-2 processing was completed for the company. The prior year's W2 view displays based on your organization's W2 Available date if that is before January 31 of the current year, or displays on February 1 if no W2 Available date is defined for this year. The current tax year is unavailable.

Choose the employee from the upper navigation bar. Information is displayed as of the last time that the administrator completed W-2 processing for the company.

1. To see W-2 information, or from the Employee Role, choose: My Payroll and then W-2 Forms.
2. To print, click on the Print button .

Select another W-2 company code and year, navigate to another option, or log out.

Example of a W2 View

For more information about part of the screen, click on that part of the following image.

Sample W2 View

Parts of a W-2 View

Boxes A through F

• Box A.  Employee's Social Security number.
• Box B.  Employer identification number (EIN).
• Box C.  Employer's name, address, and ZIP code.
• Box D.  Control number.
• Box E.  Employee's first name and initial, last name, suffix.
• Box F.  Employee's address and ZIP code.

Boxes 1 through 14

The numeric boxes are the result of earnings, deductions, and payroll history.

• Box 1.  Wages, tips, other compensation.
• Box 2.  Federal income tax withheld.
• Box 3.  Social security wages.
• Box 4.  Social security tax withheld.
• Box 5.  Medicare wages and tips.
• Box 6.  Medicare tax withheld.
• Box 7.  Social security tips.
• Box 8.  Allocated tips.
• Box 9.  No amount is entered in Box 9.
• Box 10.  Dependent care benefits.
• Box 11.  Nonqualified plans.
• Box 12 .  See IRS instructions for Box 12 of the W-2.

Box 12: A through C

• A:  Uncollected social security or RRTA tax on tips.
• B:  Uncollected Medicare tax on tips.
• C:  Taxable cost of group-term life insurance over $50,000 (included in boxes 1, 3 and 5).

Box 12: D through H, J-N, Q-Z, and AA-EE

• D:  Elective deferrals to section 401(k) cash or deferred arrangement.
• E:  Elective deferrals under a section 403(b)(6) salary reduction SEP.
• F:  Elective deferrals under a section 408(k)(6) salary reduction SEP.
• G:  Elective deferrals and employer contributions (including non elective deferrals) to a section 457(b) deferred compensation plan.
• H:  Elective deferrals to a section 501(c)(18)(D) tax-exempt organization plan. See "Adjusted Gross Income" in the Form 1040 instructions for how to deduct.
• J:  Nontaxable sick pay (information only, not included in boxes 1, 3, or 5).
• K:  20% excise tax on excess golden parachute payments.
• L:  Substantiated employee expense reimbursements (nontaxable).
• M:  Uncollected social security or RRTA tax on taxable cost of group-term life insurance over $50,000 (for former employees only).
• N:  Uncollected Medicare tax on taxable cost of group-term life insurance over $50,000 (former employees only).
• P:  Excludable moving expense reimbursements paid directly to employee (not included in boxes 1, 3, or 5)
• Q:  Nontaxable combat pay.
• R: Employer contributions to your Archer MSA.
• S:  Employee salary reduction contributions under a section 408(p) SIMPLE (not included in box 1).
• T:  Adoption benefits (not included in box 1).
• V:  Income from exercise of non-statutory stock options.
• W:  Employer contributions to your Health Savings Account.
• Y:  Deferrals under a section 409A non-qualified deferred compensation plan.
• Z:  Income under section 409A on a non-qualified deferred compensation plan. This amount is also included in box 1. It is subject to an additional 20% tax plus interest. See "Total Tax" in the IRS Form 1040 instructions.
• AA:  Designated Roth contributions under a section 401(k) plan.
• BB:  Designated Roth contributions under a section 403(b).
• CC:  HIRE Act Tax Credit (No longer applicable).
• DD:  Cost for employer-sponsored health coverage included on W-2s from 2012 forward and may be on 2011 W-2s.
• EE:  Designated Roth contributions under a governmental section 457(b) plan.
• Box 13 checkboxes.  Statutory employee, Retirement plan, or Third-party sick pay.
• Box 14.  Other.

State and Local

• Boxes 15-20.  State and local income tax information.

For more information about W-2 Box codes, see IRS.gov W-2 instructions at: http://www.irs.gov/instructions/iw2w3/ch01.html