Time Off Requests

Payroll

Compensation Statement

Federal W2 Forms

Tax Filing

From the Time Off Summary, click "Request Time Off" to submit a time off request. Time Off Requests display on the weekly timesheet.

Employee Role Navigation: My Payroll>Time Off Requests

Payroll & HR Role: Time Entry>Time Off Requests(typical navigation sequence)

Time Off Request

Example of Time Off Requests

Tip:  The hours selections are active time clock transaction codes that have the time-off flag selected on the Time Clock Transaction Codes table.

To Request Time-Off

  1. Open the Time Off Request screen. To ask for time-off from your self-service portal, go to the menu for "My Payroll," choose Time Off, and click "Time Off Request."

To request time-off for another employee, if you are a manager, choose that employee from the navigation bar, then from the Time Entry menu, choose Time Off, and click "Time Off Request."

  1. Choose the week: year, month, and week ending.
  2. Hours.  Select the Hours code.
  3. For each date of that week that you want time-off, enter the number of hours and minutes. For instance, enter 8 for a full day and enter 0 for the number of minutes. Repeat for multiple dates as appropriate.
  4. Comments.  Optionally, enter comments.
  5. To submit the request, choose "Employee Finalized" at the bottom of the screen, and click "Save" at the top of the screen.

The Approval checkbox is view-only for managers.

After a time off request is submitted, the Time Off Summary for the year includes the date, number of hours, and type.

Unavailable Days

When you go to the Time Off Request page and the panel appears to be read-only, that means one of several conditions is preventing editing that week. Time Off Requests lock based on payroll status and business logic. If you cannot add a time off request because the day is locked, notify your manager.

The conditions that prevent editing a request are:

Workflow-Related Messages on the Time Off Requests Screen

If a day or week is locked because of previously submitted requests or approvals, a manager can clear the finalization and approved checkboxes to unlock the week. The following screen messages indicate that a workflow process is blocking access to the day or week.

Approved time off populates on the weekly timesheet. If the transaction is approved, the checkbox for "Approved" is selected, and the checkmark that the request has been approved is seen on the Time Off Request screen for the employee and the week.

Pending time off requests display on the weekly timesheet in red text in an uneditable row on the weekly timesheet. The transaction workflow is defined by the time off request policies. Approvers approve or reject transactions from the Transaction Approvals screen.

Payroll-Related Messages on the Time Off Requests Screen

If a day or week is locked because of payroll-related reasons, your manager can ask the Payroll department to adjust your time off hours during the payroll process. The following screen messages indicate that modifications to a day or week are due to payroll-related processing.