Most date fields have the Date Picker button to simplify choosing dates.
To select a date, double-click on the number that represents the date, or type the date into the field in MM/DD/YYYY format.
Enter any Beginning/Effective dates accurately by selecting the date using the Date Picker. Many other detail screens, such as the Contacts Detail or Awards Detail records, lack beginning and ending effective dates.
CAUTION! Incorrect dates can generate unintended results during Payroll processing. Detail screens that are used to calculate Benefits or process Payroll have Beginning/Effective and Ending/Termination Dates.
"Begin" and "end" dates on employee detail records determine if an item can process for a pay period. An end date on an employee detail is optional. On a payroll calendar, the period-begin date, period-end date, and dates in-between are considered part of or during the pay period. Any date prior to the period-begin date is before the pay period. Any date following the period-end date is after the pay period.
Items either process or do not process, and the resulting values are not pro-rated.
Weekly Pay Period and Effective Dates
Example: Weekly Pay Period with Pay Period Begin date on the 1st and Pay Period End date on the 7th.
SAT |
SUN |
M |
TUE |
W |
TH |
F |
SAT |
SUN |
M |
TUE |
W |
TH |
F |
|||||||||||
28 |
29 |
30 |
31 |
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
|||||||||||
|
|
|
|
BEGIN |
|
Check Day for Previous |
|
|
|
|
|
|
Check Day |
|||||||||||
PREVIOUS PAY PERIOD -BEFORE- |
PAY PERIOD -DURING- |
NEXT PAY PERIOD -AFTER- |
The payroll of the month, seen on the payroll calendar and defined on details, also determines if a record can be processed for a particular payroll calendar. You also can see the payroll of the month selected on certain validation codes.
The following charts can be used to identify whether a particular begin or end date on an employee detail record will enable or disable the items processing for the pay period. Figure 2 shows a begin date's impact, while Figure 3 shows an end date's impact. A green light indicates that processing is enabled, while an x shows that processing is not effective due to the date, as indicated in the Key. Where the field labels differ, the label's key word is noted in parenthesis.
BEGIN DATE |
BEFORE |
DURING |
AFTER |
Auto Pay 1 |
|
|
|
Benefit 2 (Effective) |
|
|
|
Deductions 3 |
|
|
|
Earnings 4 |
— |
— |
— |
Guarantee Pays |
|
|
|
Position |
|
|
|
Net Pay 5 |
|
|
|
Salary Change |
|
|
|
Taxes |
|
|
END DATE |
BEFORE |
DURING |
AFTER |
Auto Pay 1 |
|
|
|
Benefit 2 (Termination) |
|
|
|
Deductions |
|
|
|
Earnings |
— |
— |
— |
Guarantee Pays |
|
|
|
Position |
|
|
|
Net Pay 5 |
|
|
|
Taxes |
|
|
Processes for the pay period
— Not related to processing
Not effective for the pay period