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Add an Employee Direct Deposit

Details

If an employee is to be paid by direct deposit, a net pay code for ACH, for the type of bank account (checking or savings) where the employee wants his or her pay deposited, the Employee Account No. and the Bank Transit Code must be completed.

Preconditions:  Before an Employee Net Pay Detail can be defined to direct deposit pay into an employee's account, the Bank Transit Code Table must include the bank transit number for the employee's bank to allow the system to create an ACH transaction record as a result of payroll processing.

1. Add a new net pay detail for the employee.
2. Choose a Net Pay Code for a checking or savings account based on the type of account the employee has designated for this net pay distribution.
3. For a direct deposit, the Employee Account No. and the Bank Transit Code are needed.

1. To complete the Bank Transit* and Bank Account No* fields, select the Bank Transit field's ellipses button .    Result:  The Bank Transit Validation dialog box opens.
2. Enter the bank transit number for the account in the Transit Number field. Entering the bank transit number into a numeric field allows advanced validation capabilities.
3. Validate the transit number by selecting the Validate button. Then, the system verifies that Transit Number field contains a nine-digit, numeric value that matches a bank's transit number.
4. Enter the Account Number for the selected employee's account to receive this net pay.
5. Click on the OK button.

Results:  After the validation check, the system automatically populates the Bank Transit* and Bank Account No* fields from the information supplied on the Bank Transit Validation dialog box.

If you receive an error message, then click on its OK button. If the field contains characters other than numbers or has more or less than nine characters, then an error message displays. Continue and correct your entries by repeating steps (a) through (b), or to close the Bank Transit Validation box without making any changes or additions, click on its Cancel button.

4. A Pre-Note Expire date is recommended. To pre-note this direct deposit as part of the next payroll, enter a Pre-Note Expire date that is after the next check date and before the check date for the subsequent payroll. A blank Pre-Note Expire date or a Pre-Note Expire date after the check date is treated as a live direct deposit record. See the Pre-Note topic for more information about pre-note expiration dates.
5. Save.

For additional field-by-field information, refer to the details topic for Employee Net Pays, or for more information about pre-noting a direct deposit, refer to the Pre-Note topic.