Employee OSHA Case Detail

Overview

You can click on parts of the following representation of the screen to navigate to the corresponding section.

Fields on the Employee OSHA Case Detail

Employee Number. The Employee Number defines the employee who was injured or ill. This selection identifies the employee and cannot be changed after the record is saved.
OSHA Case. Enter the OSHA case number assigned to this incident. This entry completes Field "A" on the Form 300 and answers Question 10 on the Form 301.
Schedule LOA button. To access the Attendance Detail screen to record any leave of absence not previously recorded, click on the button labeled "Schedule LOA."

Accident and Injury Information

Date of Incident. Enter the date that the injury or fatality occurred. This entry answers Question 11 on the Form 301.
Location of Incident. The location of the incident is where the illness, injury, or fatality occurred. This entry completes Field "E" on the Form 300. If on the premises, the checkbox for on Company Premises also should be marked.
Injury Description. Typically for the injury description, the body part injured and the extent of the injury are recorded. In sensitive cases, discretion may need to be used to avoid recording personally identifiable information as part of the injury description. This entry completes Field "F" on the Form 300 and answers Question 16 on the Form 301.
Accident Description. For an accident, enter an accurate and detailed Accident Description. This corresponds to Question 15 on the Form 301.
Actions Before Injured. Enter information regarding the Actions Before Injured that the employee was engaged in at the time the injury occurred. This answers to Question 14 on the Form 301.
Object That Injured. If an object or substance harmed the employee, record it in the "Object That Injured" field. This answers Question 17 on the Form 301.
Time That Employee Began Work. This answers Question 12 on the Form 301.
Reported By. The name of the person who reported the incident should be entered in the Reported By field.
Time of Event. This answers Question 13 on the Form 301.
Witness Information. If there were witnesses to the incident, enter names as the witness information.

Treatment Information

Physician. Enter the name of the attending health care professional or doctor. This answers Question 6 on the Form 301.
Treatment Facility. Enter the name of the Treatment Facility, such as a hospital, where the injured employee was treated. This completes Question 7, Line 1, on the Form 301.
Address. Enter the street address of the treatment facility. This completes Question 7, Line 2, on the Form 301.
City. Enter the city or town from the address of the treatment facility. This corresponds to the City field for Question 7, Line 3, on the Form 301.
State. Select the state where the treatment facility is located. This completes the State field for Question 7, Line 3, on the Form 301.
Zip. Enter the zip code from the address of the treatment facility. This completes the ZIP field for Question 7, Line 3, on the Form 301.
Emerg Room? Mark the checkbox for emergency room if the injury resulted in a visit to the emergency room of a hospital. Marking this checkbox corresponds to marking "Yes" to Question 8 on the Form 301.
Hospitalized? Mark the checkbox for hospitalized if the injury resulted in the employee being hospitalized overnight. Marking this checkbox corresponds to marking "Yes" to Question 9 on the Form 301.

Classify Case

Death. For an incident that results in a fatality, select the "Death" option. Marking this option corresponds to marking Box G on the Form 300. If the employee dies as a result of the incident after the incident is recorded, edit the corresponding detail, mark the "Death" option, and save.
Days Away. Where the incident resulted in one or more days of absence other than the date that the injury occurred, select the "Days Away" option, and enter the number of days in the "Days Away" field. Marking this option corresponds to marking Box "H" on the Form 300.
Transfer/Restrict. Where the ill or injured employee needed to be placed on restricted duty or needed a transfer due to the incident, select the "Transfer/Restrict" option. Marking this option corresponds to marking Box I on the Form 300.
Other Cases. Where the employee did not miss any days of work and did not need restricted duty or a transfer, mark the "Other Cases" option. This corresponds to marking Box J on the Form 300.
Days Away. Where the incident resulted in one or more days of absence or of being transferred or on restricted duty, enter the number of calendar days, with a maximum cap of 180 days counted, in the "Days Away" field. (See http://www.osha.gov/recordkeeping/RKside-by-side.html. )

Where the "Days Away" option is marked and where the number of "Days Away" is entered, this corresponds to entering the number of days in Field "K" on the Form 300.

Where the Transfer/Restrict" option is marked and where the number of "Days Away" is entered, this corresponds to entering the number of days in Field "L" on the Form 300.

Injury Type

Injury. Marking this option corresponds to marking Box M (1) on the Form 300 and counts toward the total number of injuries identified on Form 300A for the reporting period.
Skin Disorder. Marking this option corresponds to marking Box M (2) on the Form 300 and counts toward the total number of skin disorders identified on Form 300A for the reporting period.
Respiratory Cond. Marking this option corresponds to marking Box M (3) on the Form 300 and counts toward the total number of respiratory conditions identified on Form 300A for the reporting period.
Poisoning. Marking this option corresponds to marking Box M (4) on the Form 300 and counts toward the total number of poisonings identified on Form 300A for the reporting period.
Hearing Loss. Marking this option corresponds to marking Box M (5) on the Form 300 and counts toward the total number of hearing loss cases identified on Form 300A for the reporting period.
Other. Marking this option corresponds to marking Box M (6) on the Form 300 and counts toward the total number of all other illnesses identified on Form 300A for the reporting period.

Safety Related Information

Safety Violation? Mark the checkbox for safety violation if the injury resulted from a safety violation, such as not wearing steel-toed boots or safety goggles in areas where such safety-equipment is required.
Company Premises? Mark the checkbox for company premises if the injury occurred on the organization's premises, such as in the company parking lot or in the building.
Violation Description. Provide a complete description of the safety violation in the Violation Description field.
Union Notified? Select the Union Notified checkbox if the incident was reported to the employee’s Union.
Corrective Actions. Enter any Corrective Actions taken.
Fines Imposed. Enter the dollar amount of any Fines Imposed on the organization due to this incident.

When recording information for an employee who is already on LOA (or who is going on LOA) who visits a physician regarding an OSHA incident, add an OSHA Physician Visits Detail record.