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Multiple Pay Rates

There are two ways to accomplish paying an employee multiple pay rates.

Time Entry

To activate the Position or Pay Rate distribution functions during Time Entry, a Labor Segment 1 Code must be defined in your system as SPLIT. When selected on the Time Entry screen in the Labor Segment 1 column, the system will seek out those Employee Position Detail records with the Create Payroll Distribution indicator selected and/or Employee Pay Rate records with the Split Payroll Distr indicator selected and populate the Hourly Rate and the Labor Segment 1-4 columns with entries from the associated records.

How to Add Employee Pay Rates

Add multiple Employee Pay Rate records on the Employee Pay Rates Detail

to define multiple pay rates and labor distributions when time is entered during payroll entry.

A FTE (full-time equivalent) can be considered the percentage that the position/hours worked equal a full-time job or position. If the FTE (Full Time Equivalent) Allocation field contains a value, the system will automatically distribute the wages accordingly.

For a full-time employee, the assigned FTE allocations should add up to 1.0. An employee with two jobs that are "50-50" would be assigned as 0.5 on one detail and 0.5 on the other detail.

1. Add or edit an Employee Pay Rates Detail for the Employee.
2. Select the Labor Segments for Payroll Labor Distribution. Labor Segment 1 is required.
3. Enter the Hourly Rate. An Hourly Rate is required. The Hourly Rate is how much the employee is paid according to this Pay Rate record.
4. The Bill Rate can be blank. The Hourly Rate and the Bill Rate can be identical, but the bill rate is not used for payroll.
5. Select Split Payroll Distr to enable the hours to be split.
6. To split the hours and earnings the same way each pay period, enter the FTE Allocation on each Pay Rate detail that is defined to Split Payroll Distr. (Alternatively, to allocate varying hours each pay period, leave the FTE Allocation field blank.)
7. The record needs to be Active.
8. Save.

Add or edit an addition Employee Pay Rate Detail record as needed.

To allocate the hours the same way each pay period, enter the FTE Allocation on each Pay Rate detail that is defined to Split Payroll Distr.

The payroll spreadsheet will look for Employee Pay Rate records with the Split Payroll Distr indicator selected when ‘SPLIT’ is selected in the Labor Segment 1 field for a row of earnings.