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Payroll Calendar

Details

The Payroll Calendar validation table drives payroll processing for every pay run. Records on the Payroll Calendar Codes table are called payroll calendars.

The online Payroll Calendar is view-only and features several shortcut buttons.

Each payroll calendar defines payroll-processing parameters.

A unique Payroll Calendar ID must exist for every payroll run.

• Each Payroll Calendar is associated with only one Company and Pay Group. Each Payroll Calendar applies to its selected Pay Group.
• Information, dates, and accumulators set on each Payroll Calendar interact with dates and settings on system tables and employee records.  
• The Pay Group selected on each employee’s Master record establishes a Payroll Calendar's link to the employee.

From the Enterprise Client program, the Payroll Calendar Wizard is available to define payroll calendars for the year.

Constraint: Users cannot delete Payroll Calendar record if employee time records or manual checks exist for payroll, payroll is in gross-to-net, or payroll has been posted.

Business Scenario

Payroll Types

The Payroll Calendar defines every payroll to be processed.  A Payroll calendar must exist to process a payroll. All pay entry transactions are linked to a Payroll Calendar.  It defines the pertinent dates associated with a payroll, sets Delivery and ACH dates, and defines various other processing options.

The Payroll Task Groups, the Payroll Task Items, and the Report Package codes need to exist  before defining a payroll calendar.

The Payroll Type defines the taxation of the payroll.

The Payroll Calendar is defined in four sections, as follows:

• General Information – Defines Pay Group, Payroll Task Group and Report Package for this payroll.
• Calendar Date – Defines the pertinent payroll processing dates. It also notes if the payroll has been processed and posted.
• Payroll Indicators – Defines the calendar periods that will be initialized in the payroll process. It also reports the status, if any, of this payroll.
• Payroll Accumulators – Reports the total count of employees paid, gross wages, employee and employer taxes and deduction, check/ACH numbers and the number and total of Vendor-Tax payments

Payroll Overrides

There are two types of payroll overrides:

• Global Payroll Overrides – Global overrides define deductions and taxes to be skipped for a specified Calendar ID. This also can override the direct deposit of net pays and issue regular checks for the pay run.
• Check Overrides – Check overrides can be applied to particular check codes to define deductions and taxes to be skipped for a specified Check Code. Check overrides cannot be applied online.