Overtime Policy Codes Table

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Overtime Policy Code

Fields on the Overtime Policy Codes Table

Code. Enter a code (required) of ten characters or less with no spaces or special characters.

A standard code for an overtime policy of over ten hours per day or over 40 hours per week is OVER_10-40.

Description. Enter a description of thirty characters or less.

For a standard overtime policy of over ten hours per day or over 40 hours per week, the description is Over 10 and Over 40.

Active? An active code has the Active checkbox selected, making the code available and keeping the code in effect as a valid choice.

For this code to be available for timesheet-overtime calculations, this record needs to have the Active checkbox selected, the employee needs to have this Overtime Policy assignment, and the employee needs to be eligible for overtime.

Weekly

When fields for the rate factors are left blank, no rate factor applies.

1st Rate Factor. Min Hours. For weekly overtime, enter the first rate factor and its corresponding minimum hours for the week. For FLSA overtime or a 10-40 policy, enter a rate of 1.5 and a minimum of 40 hours to qualify for time and a half. For non-FLSA overtime, enter the rate factor, such as 1.5, and the lowest number of hours to qualify for any overtime.

2nd Rate Factor. Min Hours. If the policy has a second rate factor level, enter the 2nd Rate Factor and its corresponding minimum hours for the week. Leave both the 2nd Rate Factor and its Min Hours field blank if another rate level doesn't apply. Often, the second rate factor is a rate of 2.0 and a minimum of 50 hours to qualify for double-time.

Bi-Weekly

1st Rate Factor. For bi-weekly overtime, enter the first rate factor and its corresponding minimum hours for the bi-weekly period.

For FLSA overtime or a 10-40 policy, enter a rate of 1.5 and a minimum of 80 hours biweekly to qualify for time and a half. For non-FLSA overtime, enter the rate factor, such as 1.5, and the lowest number of hours to qualify for any overtime.

2nd Rate Factor. If the policy has a second rate factor level, enter the 2nd Rate Factor and its corresponding minimum hours for the bi-weekly period.

Leave both the 2nd Rate Factor and its Min Hours field blank if another rate level doesn't apply. Often, the second rate factor is a rate of 2.0 and a minimum of 100 hours to qualify for double-time.

Daily

1st Rate Factor. For the daily section, the 1st Rate Factor applies to hours worked over a certain minimum during one work day.

For a 10-40 policy, this is a rate of 1.5 and a daily minimum (Min) of 10 hours worked before time worked qualifies for the time and a half rate.

2nd Rate Factor. For the daily section, the 2nd Rate Factor and its corresponding Min Hours.

For a 10-40 policy, this is a rate of 2.0 and a daily minimum of 12 hours worked before time qualifies for double-time.

5th Consecutive Day Rate Factor. For the fifth consecutive day that an employee works, enter the 5th Consecutive Day Rate Factor. For a 10-40 policy, the 5th-day factor typically is blank.

6th Consecutive Day Rate Factor. For the sixth consecutive day that an employee works, enter the 6th Consecutive Day Rate Factor. For a 10-40 policy, the 6th-day factor typically is blank.
7th Consecutive Day Rate Factor. For the seventh consecutive day that an employee works, enter the 7th Consecutive Day Rate Factor. For a 10-40 policy, the 6th-day factor typically is blank.
Cons-Day Rate Premium. The checkbox for Cons-Day Rate Premium is marked to indicate that a consecutive-day worked premium rate applies to hours and to indicate that regular hours should not be reduced by the number of hours worked at a premium rate. For a 10-40 policy, this checkbox is left blank.

Daily Overtime

Day of Week 1. For daily overtime policies, optionally, enter the Day of Week to indicate when the work week for this policy begins. This field accepts single-digit numerals only where 1 is Sunday and 7 is Saturday and may be left blank. For a 10-40 policy, this is left blank.
% of Hourly Rate for OT Day 1. For the first overtime day, enter any additional percentage for the overtime worked, if applicable. For this type of daily overtime, an additional percentage or an additional hourly amount is entered. For a 10-40 policy, this is left blank.
Additional Hourly Amount Day 1. For the first overtime day, enter any additional hourly amount for overtime worked. For this type of daily overtime, an additional hourly amount or an additional percentage is entered. Otherwise, this is section is left blank. For a 10-40 policy, this is left blank.
Day of Week 2. For daily overtime policies, optionally, enter the Day of Week to indicate when the second work week for this policy begins. This field accepts single-digit numerals only where 1 is Sunday and 7 is Saturday. Typically, this value will equal the Day of Week 1 or will be blank. For a 10-40 policy, this is left blank.
% of Hourly Rate for OT Day 2. For daily overtime policies based on daily overtime over a two-week period, enter any additional percentage for the overtime worked, if applicable. For this type of daily overtime, an additional percentage or an additional hourly amount is entered. For a 10-40 policy, this is left blank.
Additional Hourly Amount Day 2. For the second overtime day, enter any additional hourly amount for overtime worked. For this type of daily overtime, an additional hourly amount or an additional percentage is entered. Otherwise, this is section is left blank. For a 10-40 policy, this is left blank.

Apply to EEs with the Following

Employment Type. Leave blank to apply to all employees. To restrict the overtime policy to a specific employment type classification, an Employment Type is selected in the "Apply to EEs with the Following" section. Employees' Employment Types are seen on the Payroll tab within the Time Master.

Union. Leave blank to apply to all employees regardless of union affiliation. To restrict an overtime policy to employees who are members of a particular union, select the Union code. Unions are defined on the Union Codes Table, and employees' union affiliations are recorded on the Assignment tab within the Employee Master.
Hourly Rates Less Than. If this overtime policy only applies to employees who earn less than a pre-determined hourly rate, the Hourly Rates Less Than field defines this hourly rate.