Open topic with navigation
Department Codes Table
Overview
Department Code
Fields on the Department Codes Table
- Code
(required). A
code of ten characters or less with no spaces or special characters.
- Description. Enter
a description of thirty characters or less for the code.
- Active? An
active code has the Active checkbox selected, making the code available
and keeping the code in effect as a valid choice. Inactivating any code
can result in records with the code selected having orphaned data.
- Paid
Holiday Policy. If
one paid holiday policy applies to this entire department, select the
Paid Holiday Policy here. Otherwise,
leave it blank. Paid Holiday Policy codes come from the Paid Holiday Policy
Codes Table.
- Overtime
Policy.
If
one standard overtime policy applies to this entire department, select
the Overtime Policy. Otherwise, leave it blank.
- Rounding
Policy.
If
one time rounding policy applies to this entire department, select the
Rounding Policy. Otherwise, leave it blank. Rounding policies are typically
only used to provide additional rounding information for reporting.
- Location. Select
this department's location in the Location
field where this department is associated with one location code.
- Supervisor. If
one supervisor is in charge of the Department, select that supervisor
in the Supervisor field, or select
the default supervisor.
- Week
Begin Day.
For
a department with a defined Week
Begin Day, enter the day as a number 1 through 7. This is to
define employee's work week begin day when the employee is processed as
a new hire.
- Week
Start Time.
To
define a default Week Start Time
for a department, enter it in military format. For use with the weekly
timesheet, enter a Department week start time with a blank field value
or an entry of 00:00.
When a new hire is processed and hired into
this department, the original week start time is the Week Start Time on
the Department, if any. After new hire, the week start time per employee
is defined on Attendance tab within the Employee Time Master.
- Auto
Punch Min.
To
note department-wide auto punch minutes, enter the number of auto punch
minutes. However, this is not used in standard processing.
- Auto
Punch Time.
To
note a department-wide punch-out time in a time-keeping system, enter
the Auto Punch Time. However,
this is not used in standard processing.
- Deduct
Reqd Min.
To
note the number of required punch minutes for an auto deduction of time
that is defined in a time-keeping system, enter the number of minutes.
However, this is not used in standard processing.
- Auto
Deduct Min.
To
note department-wide time deductions, enter the number of minutes that
are automatically deducted through the time-keeping system. However, this
is not used in standard processing.
Completing/changing the Department Codes Table triggers the
department code data to migrate to the Tier 2 Codes Table. (This data
migration doesn't function in reverse).