Attendance and Accruals Setup

Related Topics

Report on Attendance

Employee Attendance

Hours Accrual Min/Max

Details

Automating the accrual of benefit hours through payroll and including attendance tracking from paid time-off (PTO) requires establishing links between payroll-related codes.

Results:  When earnings for paid time-off are linked to specific Attendance Codes, final payroll posting creates absence records for employees paid for time-off during the pay period. The absence record in the Employee Attendance Detail can be edited to as needed.

For the availability of new Code records for selection on subsequent steps, verify and add codes on Validation Tables in the following order.

Setup Attendance Tracking and Hours Accrual

Step

Validation Table

What it Enables

1

Attendance Types Codes

Human Resource attendance tracking

2

Attendance Codes

Human Resource attendance tracking

Allows the system's payroll engine to associate attendance with an earnings code for can be linked to a Benefit Code.

3

Benefit Hours Accrual Codes

Hours to accrue and balances to update automatically

Optionally, printing on checks

4

Earnings Codes

Reducing balances and paying time off

Optionally, printing on checks

5

Benefit Codes

Making the paid time-off a benefit and allowing additional reporting

 

Business Scenario

Whenever a company has benefit plans based on months of service, accrued by hours worked, such as Vacation, Sick Pay, and other Paid Time Off plans, attendance tracking can be set up to update accruals and create history records each time payroll processing occurs, providing employees with current account balances and managers with strategic staffing information.

Employee absences can be tracked manually on the Employee Attendance Detail screen or automatically created when hours are charged against an Earnings code that is associated with an Attendance code. Attendance information then can be reported in an Attendance Report.