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Time Overrides
If you identify a row in the Pay Entry Spreadsheet to
override, click on the row's override
button in the OVR column.
Override Button
The Time Overrides dialog box shows the available override
fields: Hourly
Rate, User Group, Time Begin Date, Time End Date, Work State, Tax Locality,
Reference Info, Shift Premiums, and Labor Segments. Enter the information
to override, and select the OKbutton to save your entries and return to the Payroll Entry screen.
Apply Time Overrides During Pay Entry
Pre-conditions: Navigate
to the Payroll Time Entry screen, for a payroll calendar that is un-posted
and is not in gross-to-net status. Select an employee.
- Click on the row's
override
button in the OVR column.
- Select Labor
Segments as defined by
your company’s business rules. Labor
segments impact General Ledger accounting.
- Select Shift
Premiums when required.
When you select a premium, the amount displays in fields at the bottom
of the spreadsheet for the current row and all rows. Shift premiums can
be dependent on hourly fields or flat amounts as defined in validation
tables per your company’s business
rules.
- Begin
and End Dates are defaults of the selected payroll period. You can manually override
these dates to reflect any differences in the actual begin and end dates
of work for the pay period by typing the new dates in the spreadsheet
fields or by setting new defaults in Spreadsheet Preferences. However,
if either of the dates in the time record fall outside of the dates set
for a payroll calendar Id, the records are not included when that payroll
is run.
- Select the appropriate
Check Code from the drop down list.
- Select a State Code, (required field) which is
the state the employee completed the work in for each line.
In the case of employees who work in more than
one state that collects state income tax, the system enters as default
the state selected as the Work State for State Income Tax information
on the Compensation tab of their Employee Master record.
Enter the second state earnings as a separate
line on the spreadsheet and manually select the second state. The system
tracks these earnings and taxes for year-end tax reporting.
- Tax
Locality code is for companies
that must accommodate city/ county/municipality taxes. Select this code
if required in your company.
- Reference
Information can be entered to notate a line.
- Enter your unique
User Group Code as an identification
field for batch totals to aid you in balancing the payroll entry phase
of processing.
- Click OK to save the Time Overrides.