Open topic with navigation

Attendance Codes

Details

Attendance codes provide the foundation of attendance tracking and reporting. For an earning that has an attendance code selected on the Earnings Codes validation table, paying earnings for paid time-off creates absence records.

The Attendance Codes Table provides the Attendance Code selection list on the Employee Attendance Detail screen. Common attendance codes include JURY for jury duty and PTO for paid time off.

Business Scenario

An organization needs an attendance code for an absence covered by the Federal Medical Leave Act.

Attendance Code Setup for an FMLA Leave of Absence (LOA)

1. On the Attendance Codes Table, verify a pre-existing Attendance Code, or add a new code and description.
2. Leave of Absence?  Select the Leave of Absence checkbox.
3. Non-Paid?  For a non-paid LOA, select the Non-Paid indicator. An employee may still elect to be paid using their available accrued hours from their PTO Benefit Plans even though the LOA is non-paid.
4. Physician Approval?   If it is your company's policy to require a Doctor's Certificate of Illness for FMLA absences, select the Physician Approval indicator.
5. FMLA?  Select the FMLA checkbox. For every Attendance Code for an LOA that qualifies under the FMLA guidelines, follow FMLA guidelines for an Attendance Code relating to FMLA.
6. Save.