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Requisition Codes Table

Overview

Requisition Codes Table

Requisition Codes (required) define open jobs to be filled and reference numbers for the open jobs. Many of the fields on the requisition table have descriptions that are self evident.
Active? An active code has the Active checkbox selected, making the code available and keeping the code in effect as a valid choice.
Description. Enter a Description of thirty characters or less to describe the available position.
Details button. Shortcut to the Requisition Details Table.
Costs button. Shortcut to the Requisition Costs Table.

For proper recruiting workflow setup, the Requisition Code should include entries for the following fields:

The Contact Name and Contact Phone fields are displayed in the Open Jobs listing in the Candidate Self Service portal.
The Workflow field points to the Recruitment Workflow policy. This field controls the conditional workflow processing for all Candidates applying for this requisition. It is necessary to choose a workflow in the requisition codes table if your intent is to post the requisition to an external job board. The requisition will not be seen if a workflow is not assigned.
The Prospect Profile is a pre-defined search field that when tied to the Requisition Code, enables the Prospects tab on the Candidate Review panel to match active and qualified Candidates to the open job.
Post Job Info controls whether this requisition is displayed in the Open Jobs listing in the Candidate Self Service portal.
The External Begin field controls the date for which the open job requisition begins to be displayed online via the Candidate Self Service portal.
The External End field controls the date for which the open job requisition ends being displayed online via Candidate Self Service and Employee Self Service.
The Internal Days field controls the number of days prior to the External Begin date the open job requisition is displayed in Employee Self Service and excluding Candidate Self Service portal.

Administrative Users

The Administrative Users Section. By default, the system filters who can review and participate in requisition workflow items within the Candidate Reviews screen based on the Employee’s assigned responsibility for the Requisition’s Department, Location, Job, and Position Supervisors. In addition, the administrative user fields enable broad administration capabilities (such as resetting a Candidate’s workflow process) within the Candidate Reviews screen.
The Authorized By and Work group fields additionally offer two ways to define custom routing for requisition workflow items allowing users assigned to these fields to participate in the recruitment process that are not part of the traditional organizational hierarchy defined on the requisition.

Requisition Information

Opened. The opened date is the date that the requisition was opened. When adding a requisition, the opened date populates with the current date. Modify the opened date as appropriate.
Fill By. The "fill by" date is date that the requisition needs to be filled. After the fill by date passes, the listing of online job openings based on this table drops this requisition from the list of open jobs. When adding a requisition, the fill by date is one month after the current date; modify the fill by date as needed.

Note: If a requisition is no longer displayed on the open jobs page, confirm that the Fill By date is in the future. Adjust the fill by date if the requisition is still open and unfilled.

Closed. The "closed" date is date that the requisition was closed, cancelled, or closed as filled.
Reference Info. Use the Reference Info to record special information about the requisition, such as "50% Travel required."
Slots. Select number of open positions for this requisition is in the Slots field.
Contact Name and Phone. Each requisition will have contact information such as the name of the manager or recruiter to contact for more information about the requisition. Enter the Requisition's contact, whether an individual or a department, into the Contact Name field. Enter the contact's Phone number.
Workflow. The Workflow code that defines the recruitment workflow process for this requisition.
Prospect Profile. The Prospect Profile that applies to this requisition.

Administrative Users

Authorized By (required). The supervisor code for the whoever who authorized the requisition.
Workgroup. If the work group that is involved in applicant and recruitment tasks for this requisition has access to the online system, identify that work group.

Job Information (Left column)

Position Code. Position code.
Job Code. Job code.
Shift Code. Shift code for the available shift or shift schedule if shifts apply to the selected job and position or to this particular requisition.
Employ Type. Employment type selection, such as Regular Full Time, Part Time, or Independent Contractor.
Job Type. Job Type for this requisition. Job types can be used by candidates to search for open jobs.
Offer Letter. Identify which offer message to use for any job offers related to this requisition. APLOFFER is the standard offer notification. The Notification Template for the selected code determines the content and formatting of the message and whether the message is sent to an external email or the candidate's message center inbox.
Rejection Letter. Identify which rejection message to use for any applicant rejections related to this requisition. APLREJECT1 is the standard rejection notification. The Notification Template for the selected code determines the content and formatting of the message and whether the message is sent to an external email or the candidate's message center inbox.
Details Profile. Profile details.

Job Information (Right column)

Company (required). Select the company code. If your organization only has one company code, select your organization's company code.
Location (required). Select the location code. Locations are used by candidates to search for open jobs.
Department (required). Department.
Tier 3. Tier 3 of the organization structure.
Tier 4. Tier 4 of the organization structure.
Supervisor (required). Select the supervisor code that is responsible for this requisition.
Payroll Mode (required). According to the payroll generation schedule and the basis of the pay amount, select the Payroll Mode.

The Payroll Mode contains two parts. The first part of the Code is the Pay Frequency, and the second part defines the Pay Amount. Therefore, a BIWEEKHOUR Payroll Mode would be Bi-weekly Payroll with an Hourly Pay Amount, and a BIWEEKLY Payroll Mode would be Bi-weekly Payroll with a Bi-weekly Pay Amount.

Pay Amount. Enter the pay amount in dollars, which should tie directly into the Payroll Mode selected on the left.
Pay Period Hours. The Pay Period Hours is supplied automatically by the system. The Pay Period Hours must correlate directly with the selected Payroll Mode.
Union? If this job is classified as a union job, select the Union checkbox.

Job Posting Information

Post Job Info. Select to allow this requisition's information to post to internal and external candidate self service portals (public website).
External Begin. The date to begin posting this requisition (public website).
External End. The date to stop posting this requisition (public website).
Internal Days. The number of calendar days a requisition should be posted internally before it is posted externally.
Job Information

The Position Code is an essential element of the Requisition Code in so much as it enables the requisition to be tied to the position that will be filled once the appropriate Candidate is hired. This policy element provides additional workflow recipients as work items can be assigned to the position supervisors assigned to the requisition.
The Payroll Mode and Pay Amount define the budget payroll amount for the open job represented by the Requisition Code. This amount will default but can be overridden during offer work item processing.