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Add New Candidate

For Recruiters

Applicants and candidates typically add themselves to the system by completing an online application through the Candidate Self Service portal. Others can be added through the Add New Candidate wizard.

To open the wizard to add a new applicant, go to the Recruitment menu, and choose the option to Add New Candidate.

To open the wizard to add a new candidate, go to the Recruitment menu, and choose the option to Add New Candidate.

Add New Candidate Wizard: Candidate Information

Complete all required information and all available information. Click on Save.

Fields on the Candidate Information Screen

Personal Information

Applicant No (required). A newly added record has a system-assigned Applicant Number. Accept the system-assigned Applicant Number or enter a unique Applicant Number. With system-assigned numbers, the system increments and assigns Applicant Numbers automatically.
First Name (required). The applicant's first name.
Middle Name. The applicant's middle name or initial, if any.
Last Name (required). The applicant's last name.
Nickname. The applicant's Nickname, if any.

Date Applied. The date of date of the job application. This auto-populates with the current date, and can be adjusted as needed.
Date Available. In the Date Available field, enter the date the applicant becomes available for hire. The system has been predefined to automatically populate this date 30 days from the Date entered in the Applicant section. Enter a date 2 weeks from the Applicant date.

Mailing Address

Address 1 (required). The applicant's street address.

Address 2. The second part of the applicant's mailing address, if any.
City (required). The City from the applicant's mailing address.
State (required). The State from the applicant's mailing address.
Zip (required). The zip or postal code for the applicant's mailing address.
Salutation. To complete the applicant's full name, select the appropriate Salutation to address the applicant from the selection list generated by the Salutation Codes Table.
Use Secondary Addr? If the applicant has a secondary address and requests that address be used, select the "Use Secondary Address" checkbox, and complete the Alternate Address section.

Alternate Address

Address 1. For an alternate address, any first address line.
Address 2. For an alternate address, any second address line.
City The city. from the applicant's alternate mailing address.
State. Select the any alternate addresses' State.
Zip. The zip or postal code for the applicant's alternate mailing address.

Contact Information

Home Phone. The applicant's home phone number.
Work Phone. The applicant's work phone number.
Email Address. The applicant's e-mail address.
Cell Phone. The applicant's cellular phone number.

Additional Information

Internal Employee. Select the Internal Employee checkbox if the applicant is a current employee of the company.
Previously Applied. A Previously Applied checkbox can be selected by the candidate or recruiter to indicate "Yes" the applicant has applied previously.
Active? The active candidate indicator is available to indicate "Yes" or "No" to whether the applicant is being actively considered for an open requisition.
Worked Here Before? A Worked Here Before checkbox can be selected by the candidate or recruiter to indicate that "Yes" the applicant worked for the employer previously.
Hirable? The Hirable checkbox is selected if the applicant has designated as eligible for hire.
Background Complete? When editing this section, the recruiter can select a Background Check Completed checkbox to indicate that "Yes" a background check was completed.
Ready for New Hire? If this applicant has been screened and offered a job, select the checkbox for "Ready for New Hire."
Status. The applicant status indicates the stage of the applicant process and screening results.
Save. Click on Save.

After an applicant/candidate is added, the candidate can be associated with one or more requisitions from the "Find Prospects" screen.

Additional information can be added on the Candidate Profile.