Employee Master

See also:

Each employee has a Master record that can be viewed from the HR Employee Master or from the Employee Time Master.

The Employee Master tab contains the employee's full name, Social Security number, mailing information, and a shortcut to the employee's ESS PIN Detail.

The HR Employee Master has demographics and an option to include a photograph of the employee. It has seven tabs: Employee Master, Demographics, Employment, Compensation, Assignment, Organization, and Browse. The browse tab provides shortcuts to detail records for the employee.

Employee Master Record Number. On the first tab, the Employee Master Record Number allows the same individual to be "multiple employees" by being hired with different W-2 types or Company codes and the same Social Security Number.

Attachments icon. The Employee Master features the Attachment icon to allow attaching a file or document to the Employee Master record. (This differs from any attachments that have been attached to the Time Master).

History icon. The Employee Master has history enabled. Click on the history icon to browse previous changes to the selected tab. Click on the history icon again to exit history mode.

The employee Master provides information for payroll processing and salary details. Employee information from the Compensation and Employment tabs is used in processing payroll. For example, Pay Groups are associated with companies and determine the frequency of the employee's pay. See the Payroll topic for more information.

Add, Navigate, Edit, Terminate, or Delete

Add. Create a Master record for a new hire through the employee New Hire Wizard. Only the Employee New Hire process can create a Master record, so no Add icon displays on the toolbar for either employee Master.

Navigate. To navigate to another employee's record, select another employee from the upper navigation bar. Click on a tab to move to that tab's view.

Edit. To edit, click on the Edit icon. To keep any changes, click on the Save icon and respond to the prompt to save the record.

Terminate. When an employee leaves the company for any reason, use the Termination Wizard to track and maintain their records accordingly.

Delete (Not Recommended). To remove an employee's records from the system, use theEmployee Delete Wizard. Deleting records through the Employee Delete wizard is permanent and irreversible. Consult your legal department for guidance on the lawful retention periods of employee records for your company and region.

Audit Report Link

Open the standard online system Audit Report directly from the online Employee Master from the "Audit Report" link in the bottom right corner of the Employee Master.

This shortcut opens a full audit for the selected employee and includes all employee detail changes.