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Employee Information for Managers

Look at employee information to confirm your address, phone, and general resume' information, including certifications.

Add, edit, and delete as needed to update information.

• Edit.  If changes need to be made to a row, click on the word "Edit" for that row.
• Delete.  If a row is invalid, click on the word "Delete" for that row.
•  Plus.  To add detailed information, click on the plus button for that section.

Example of Employee Information for Managers  

Sections of Employee Information

• Email Address & Password.  The Employee email address used for system messages and for employee login is listed here. The employee's password is shown as asterisks. Change the email or password by clicking on its Change hyperlink.  
• Address & Phone.  Employee address and phone information displays from the employee master records.
• Employee Profile.  An Employee Profile link is provided to show Company, Location, Department, Tier 3, Job, Position, Union, Labor 1, Labor 2, Labor 3, Labor 4, ESS Manager, Supervisor, and Mail Distribution.
• Absences.  After an absence is paid, a record is listed under absences. Update details as needed. Notify Payroll of any paid or unpaid absences that time off balances of any kind or affect pay.
• Assets.  Assets are equipment items assigned to an employee for use in performing his or her job.
• Certifications.  Certifications show any certifications or licenses in the system: Type, Renews Every, Agency, date issued and date expires.
• Contacts.  Contacts shows people who are emergency contacts, beneficiaries, and/or dependents. Contact information displays Name, relationship, and Yes or No for emergency contact, dependent, and benefit eligible.
• Discipline Detail.  Employee Discipline details track employee infractions against company policies or business rules. Record circumstances, dates, and consequences.
• Education.  Education shows and education record in the system: Type, Institution, Degree, Begin Date, and End Date.
• Employment History.  Employment history shows any previous work experience that is recorded in the system: Job Held, Company, Start Date, and End Date.
• Pay Rates.  The Pay Rates are used to override an employee's default pay rate, pay variable rates based on payroll labor distribution, or allocate pay rates and labor distributions by full-time equivalent (FTE). It also can  be used to log billing rates when charging clients for specific projects. The Employee Position Detail overrides the Employee Pay Rates Detail.
• Payroll Alerts.  Pay Information Detail records are for logging payroll issues, reminders, and defining action items.
• Performance Reviews.  Performance Reviews provides an overview of past performance reviews and supervisor's promotion and salary recommendations.
• Salary Details.  Salary Details hold previous salary review decisions and future salary increases. Best practices include the following: (1) record salary changes on new salary detail records effective on the begin date of a future pay period for the affected employee, and (2) notify payroll of a change. Any retro-pay needs to be entered through pay entry, and split-rates need to be entered through pay rate or position details and detailed pay entry.
• Skills.  Skills show a skill type, proficiency rating, and number of years of experience with that skill.
• Tests.  Tests show a test type, test date, test results, and any comments.

Example of Employee Profile Information

From the back office Administrator configuration settings, labels on the Employee Profile can be modified for Labor Segments 1 through 4 and Tiers 3 and 4.