Benefit-related validation tables provide benefit plan setup and assignment capabilities.
As part of defining most benefits, define a Vendor code, Deductions codes, a Benefit code, and Benefit Cost codes. Many tables contribute to a Benefit Code and a Benefit Cost Code, including the Coverage Codes Table and the Benefit Eligibility Rules Table. Additional setup defines plans with hours accrued, deferred compensation, and imputed income.
Benefit plans, such as a Californian PPO (Preferred Provider Organization) medical plan, have a vendor code for the insurance provider and eligibility rules. The California PPO plan is defined on the Benefit Codes Table and is then split into benefit coverages, such as a California PPO Family Medical coverage option and a California PPO employee-only coverage, with separate costs and eligibility information on benefit cost code records defined on the Benefit Cost Codes Table.
Step-by-Step Benefits Setup
# |
Organization-Level |
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1 |
Define the Vendor Code(s). |
2 |
Verify the Coverage Codes and Benefit Eligibility Rules (not visible). |
3 |
Add profile codes(benefit classes) as needed. At least one active profile code is required for benefit self-service. Define the Profile Setup for benefits after all benefit plans are defined. See Step 11. |
4 |
Payroll Accumulator Setup is needed for benefit costs that calculate by a percentage, such as 401(k) by percentage contribution and any corresponding employer-match. |
# |
Per Plan |
5 |
If the plan is a deferred compensation plan, then verify or add a Deferred Compensation Plan Code. Otherwise skip this step. |
6 |
Add a Deduction Code. |
7 |
Add an Earnings Codes. Not all plans require earnings. |
8 |
Add a Benefit Code. |
9 |
Add Benefit Cost Bands (optional). |
10 |
Add Benefit Costs Codes. |
# |
Per Employee: Assign benefits to employees. |
11 |
Define benefit profiles (works in conjunction with new hire processing). |
12 |
Define open, new hire, and life change enrollments for Benefit Self Service.
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13 |
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14 |
Assign dependents and beneficiaries. (Define employee contacts first.) |